EA - Supply Chain

Executive Assistant II

Texas A&M University

Dean Of Business Administration

College Station, Texas

who excels at supporting senior leaders and keeping complex operations running smoothly. In this role, you’ll provide high-level administrative, executive, and operational support to the Senior Associate Dean and the Associate Dean for Research and Scholarship while helping coordinate activities across the Mays Business School Dean’s Suite. If you enjoy solving problems and take pride in helping leaders focus on strategic priorities, we encourage you to apply.

A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Bachelor’s degree or equivalent combination of education and experience.

Four years of experience in office administration.

Experience independently managing confidential information, exercising sound judgment, and coordinating administrative operations in a fast-paced, customer-focused environment.

Experience providing executive-level administrative support to senior leaders in a higher education, academic, nonprofit, government, or similarly complex organizational environment.

Experience managing complex calendars, coordinating meetings and events, arranging travel, preparing expense reports, and using enterprise administrative systems such as Emburse, AggieBuy, payment-card platforms, or comparable systems.

Knowledge of word processing, spreadsheet, database, and presentation applications.

Planning and organization skills.

Proficiency with TAMU systems, including payment card management, travel system.

Serves as the principal administrative and executive assistant to the Senior Associate Dean and the Associate Dean for Research and Scholarship.

Prepares materials, tracks action items, and follows up on deadlines tied to strategic initiatives.

Makes travel arrangements and processes expense reports.

Prepares and tracks non-travel expense reports.

Serves as a point of contact and facilitates effective communication between leadership, faculty members, researchers, PhD students, and other stakeholders.

Interprets and communicates university policies and procedures, resolving complex administrative issues independently.

Supports execution of special projects and initiatives.

Dean’s Office Coordination

Plans and coordinates administrative activities and services. Participates in the planning and execution of administrative operations. Develops administrative objectives and strategies and makes recommendations for improvements.

Calendar Management and Meeting Coordination: Efficiently manages calendar coordination, schedules appointments, coordinates meetings and events, and handles calendar conflicts for the Dean’s Office Shared calendars.

Runs errands and provides copying and scanning support as needed.

Supervises Dean’s Office student workers.

Coordinates logistics for high-level meetings, faculty engagements, events and travel.

Supports programming, awards, events and faculty processes.

Plans and coordinates meetings, seminars, and other events within the Office of the Dean.

Inventory Management

Manages office supplies, swag and drink inventories for the Office of the Dean, including ordering as needed.

Procures office supplies through AggieBuy, maintains appropriate inventory levels, and ensures cost effective purchases.

Coordinates office records retention and maintains office references and resources materials.

Texas A&M University’s Mays Business School

is a vibrant learning organization of more than 175 faculty members, 125 staff members, and 6,400 undergraduate and graduate students in accounting, finance, management, management information systems, marketing, and supply chain management. Mays Business School’s vision is building a better future through business. To fulfill this vision, our mission is developing leaders of character who make a positive difference in the communities where they live, work, and serve.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Medical,

dental,

flexible spending accounts ,

and long-term disability insurance

of annual paid holidays

Teacher Retirement System of Texas

LinkedIn Learning

training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistance

Equal Opportunity/Veterans/Disability Employer.