FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant
JFS is looking for a compassionate, mission-driven individual to join the Desert team as an Administrative Assistant. In this role, you have the opportunity to use your organizational skills and office experience to make a meaningful difference in your community and help change lives across Riverside and San Bernardino County. The Administrative Assistant plays an integral role on the team and supports the entire agency by assisting in data entry, greeting clients and visitors, audit preparation and maintenance of program documents. This position reports directly to the Director of Supportive Housing Programs and works closely with the Office Manager and the rest of the housing team.
Proficiently answer/reroute phone calls and emails as appropriate
Interact effectively and courteously with all levels of management and staff
Perform other similar duties and projects as assigned and requested
Process reimbursement requests for various contracts
Assist as needed with outreach services for walk-in clients
Assist in drafting documents and letters as needed
Assist in regular mailing of program documents as needed
Assist in food distribution
Must have a valid CA driver's license, insurance, a reliable personal vehicle, and a willingness to travel off-site
High School Diploma or GED
Intermediate computer knowledge using Microsoft Outlook, Excel, and Word
Previous Customer Service Experience
Excellent communication and customer service skills
Must be able to handle multiple phone calls, be able to multi-task and prioritize duties
Must be comfortable enforcing the agencies policies and procedures
Ability to work independently, sometimes with limited supervision
Ability to maintain HIPAA compliant confidentiality and discretion with regard to sensitive personal information of organization, guest, and clients
support diverse workforce and help ensure a workplace and community free from unlawful discrimination and harassment
At least 1 year of professional experience in an administrative role, ideally in a rapidly evolving institution

Stand, walk and use hands and arms to use a keyboard, handle papers, and reach for the phone
Jewish Family Service of San Diego
Position Type: Full-Time (37.5+ hours/week), Non-Exempt
Reports To: Director of Supportive Housing Programs
Comprehensive, low-cost healthcare coverage for employees
Employer-covered life insurance
15 paid holidays, including Federal and Jewish holidays (as long as the holiday lands on a normal scheduled work day), and floating holidays
~About Jewish Family Service of San Diego Jewish Family Service of San Diego is a client-centered, impact-driven organization working to build a stronger, more resilient community. For over 100 years, Jewish Family Service has been a trusted resource for the entire community, offering an array of services that are always life-changing, and often life-saving. At Jewish Family Service, we believe our employees are the backbone of our Agency. Jewish Family Service is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.