Head of Programme Management

UC Berkeley Labor Center
Institute for Research on Labor and Employment

Program Coordinator
Full/Part Time: Full Time
At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging make it a special place for students, faculty, and staff. As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic, and social value. We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles , Principles of Community , and Strategic Plan .
At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. The Labor Centers' curricula and leadership training serve to educate a diverse new generation of labor leaders.
The Labor Center carries out policy-relevant research on topics such as job quality and workforce development, and works with unions, policymakers, and other stakeholders to develop innovative policy perspectives and programs. The Labor Center provides an important source of research and information on unions and the changing workforce for students, scholars, policymakers and the public. This position offers an exciting opportunity to be part of a high-impact, high-visibility organization and to work with a nationally recognized team of researchers, policy analysts, and educators.
The Program Coordinator performs a range of moderately complex to difficult tasks across administrative functions in support of the Labor Center's varied programs. Tasks include developing materials and using multiple databases for program outreach; preparing materials for delivery to program participants; The position's duties require that the Program Coordinator have a solid understanding of Zoom and related online participatory systems and be comfortable with them. The Program Coordinator will attend, prepare agendas, and take notes from regular program team meetings, and support scheduling where appropriate.
Application Review Date
Labor Center Organizing and Training Programs
Day-to-day operations of Labor Center Organizing and Training Programs. Within the parameters set by the Program Director/Leads.
Contributes to the development of the overall program for Labor Center Organizing and Training Programs, with support from Program Director(s)
Develop the logistics work plan for the execution of Internship Programs
With direction from Program Directors(s)/Lead(s), develops outreach plans to identify union, worker and community organizing groups whose members and future members will benefit from participation in our trainings
Contributes to do outreach to sites with director from program director
Under the direction of the Program Directors(s)/Lead(s), communicates with external partners about the why and how of our organizing and negotiations online courses
Recruits and coordinates alumni participation in application process
Ensures the internship sites are aware of and compliant with University guidelines
Under the direction of the Program Directors(s)/Lead(s), coordinates with external program facilitators, as appropriate
Under the direction of the Program Directors(s)/Lead(s), conducts community building exercises and discussions about expectations of students, host sites, and mentors
Leadership Development Programs & Events- Outreach
Under general supervision, (and in conjunction with Labor Center Communications Coordinator and others) develops database to be used in program/event outreach; outreach materials; and uploads material online
Contributes to the outreach strategy for program advertisement with direction and guidance from Program Directors/Leads
Creates applications for applicable programs and responds to questions regarding the application process and program logistics
Supports development of project plans and ensures timelines and budgets are adhered to per the project plan.
Works with program presenters to ensure their materials are reproduced for participants and the presenters equipment needs are satisfied
Ensures program in-person and virtual presentations are fully supported the day of the program
Under the direction of the Program Directors(s)/Lead(s), develops program participants' evaluation forms, and program tracking and reporting processes
Documents changes for the next program based on evaluations
Supports documentation, development, and delivery of program and grant reports
Leadership Development Programs & Events - Administrative Support
Documents administrative processes for the successful execution of programs, grants, events and initiatives
Identifies areas for improvement, propose solutions and supports implementation
Coordinates events and ensures basic program logistics (e.g. site management; food; materials) are taken care of
Collaborates with other program assistants to provide administrative support to the Labor Center programs
Other administrative duties as assigned which includes recruiting, training, and supervising work-study students to complete some of the above tasks.
Solid knowledge of Microsoft office suite including excel and Word and software
Solid knowledge of and comfort with online training tools such as Zoom and Teams, including breakout rooms, large meeting and webinar formats
Solid communication and interpersonal skills to communicate effectively with all levels of staff and external constituencies, both verbal and in writing
Solid organizational skills and ability to work within demanding timeframes/time management skills
Ability to manage competing deadlines and attention to high levels of detail and accuracy
Ability to design (in close supervision with Labor Center leadership) a new project
Ability to manage a project including assessing when to make adjustments as the project is underway
Demonstrated experience in event planning and coordination
Ability to provide audio visual support and troubleshoot moderate technical issues related to event production, staging, etc.), Ability to follow directions and work with little supervision in a fast-paced environment with shifting priorities
Excellent customer service orientation, initiative, and follow-up
Ability to listen and incorporate feedback from Labor Center program/project Leads
At least 3 years in a similar support position to executive-level staff
Interest in labor issues and workforce development, program development, and social and economic justice.
Working knowledge of common campus-specific application programs and/or the ability to learn
Understanding of the work and activities of labor research and education organizations such as the Labor Center, and of the organized labor and community constituencies served by the Labor Center
Fluent in Spanish
Education / Training
~ High school diploma or equivalent experience

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.
This range takes into account the wide range of factors that are considered in making compensation decisions, including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. The budgeted hourly range that the University reasonably expects to pay for this position is $30.58 to $37.50.
This is a non-exempt, bi-weekly paid position.
This is a full-time (40 hours/week) Career position eligible for UC benefits.
We ask all applicants to submit applications for specific positions on jobs.This position is eligible for up to 40% remote work within the United States. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs and are subject to change.
This position does not include sponsorship of a new consular H-1B visa petition that would require payment of the $100,000 supplemental fee.
This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; Misconduct” means any violation of the policies or laws governing conduct at the applicant’s previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC’s policies addressing some forms of misconduct:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.