Head of Programme Management

As a Program Coordinator, you are responsible for working with the Lead Program Manager to provide oversight of project management activities and overall performance of individual healthcare projects or programs.

The purpose of this position is responsibility for project management services within an assigned geographic market, program, or client account to achieve the company's strategic business objectives.

Daily interface with client, design and construction project team, representing the client.

• Collaboration with the client to assure project alignment of stakeholders.
• Responsible for planning, scheduling, and managing meetings with project stakeholders.
• Track submission and approval of project submittal and RFI documents from the contractor.
• Managing all project financial and budget commitment and invoice processing including reviewing these documents and processing them through client’s financial systems.
• Interfacing with a variety of external project team members and clients.
• Duties also include ensuring that all project commitments and expenses are tracked accurately in eBuilder (budget management system) and that eBuilder records are consistent with the client’s financial reporting system.
• Assists project team with the implementation and utilization of eBuilder or equivalent project management software.
• This includes data work within cost management, report production, and quality control within eBuilder or similar Project Management Software.
• Monthly reconciliations of eBuilder to client’s reports to ensure there are no discrepancies.
• Entry of commitments and invoices to facilitate creation of project budgets and dashboard reports.
• Maintain regular communication with the client’s procurement & accounts payable teams to ensure that the project meets the administrative needs of the clients.
• Assists project team with managing monthly pay application process and maintain appropriate logs associated with pay application process.
• Assists project team with the preparation and dissemination of work plans and project documents, including procedures, proposals, progress reports and presentations.
• Conduct regular reviews with the client for accountability and successful management of financial objectives.
• Facilitate meetings, coordinate project resources, and disseminate meeting minutes and project information as required.
• Supports project team functions to include but not limited to, copying and collating manuals, providing assistance and document development and formatting.
• This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities, as management may deem necessary from time to time.

Bachelor’s degree in construction management, engineering, business administration.

• Intermediate to advanced proficiency of Microsoft Office programs including (Power Point, Word, Excel, and Teams). Ability to learn new software applications quickly, including Bluebeam, Smartsheet, eBuilder, with additional owner led programs.
• Strong written and verbal communication skills with an ability to effectively communicate at all levels of management.
• Commitment to excellence, personal integrity, and confidentiality.
• Ability to work effectively with clients and other members of the project team.
• Willingness to remain flexible and adapt to change as we continue to grow as a company.

The majority of work is completed in a home office or company office with intermittent sitting, standing, and walking. Travel to a client or project site may be needed intermittently to achieve desired client interactions. Must be able to travel by car, plane, or other forms of transportation to attend owner/client meetings. Hazard exposure is mainly confined to job-site visits and travel.