Buyer @ Purchasing Department

Overview Performs traditional purchasing work including the development, supervision and related functions of the purchasing activities for the Village of Los Lunas under the direct supervision of the Procurement Coordinator. This position is responsible for all aspects of purchasing within the dollar limits prescribed by NM State Purchasing Statutes and Village of Los Lunas accounting policies and procedures.

Responsibilities Interpret and apply the New Mexico Procurement Code, advise and assist Village employees on purchasing procedures.

Analyze responses received and work with an appointed committee and the Procurement Coordinator to select or recommend suppliers.

Ensure procurement solicitations are condensed for publishing.

Purchase “off the shelf” types of readily available, commonly used materials, supplies, tools, furniture and services.

Purchase for assigned departments and other departments, as necessary.

Resolve purchase order and invoice differences with suppliers, as to incorrect deliveries, payments, invoices, credits, payment terms and duplicate billings.

Assist department heads in purchasing, negotiating contracts for items, materials or services of a technical and specialized nature.

Provide training to departments regarding the Procurement Code, purchasing policies and procedures.

Review technical specifications and use department requirements to determine, by nature of request, the best procurement method to be used with respect to New Mexico purchasing statutes and Village ordinances and accounting policies and procedures.

Interact with vendors throughout the purchasing process.

Resolve bid irregularities, perform price and cost analysis, negotiate pricing and terms according to public law, expedite deliveries and conduct follow-up procedures when necessary.

Knowledge, Skills and Abilities Extensive knowledge and understanding of New Mexico procurement statutes and regulations along with the Village of Los Lunas accounting policies and procedures.

Proficiency with commonly used business software such as MS Excel, MS Word, MS PowerPoint, Adobe Acrobat Professional and other electronic document management systems.

Skill in verbal and written communication, analytics and problem-solving, and customer service.

Skill in pricing and cost analysis.

Skill in contract negotiation.

Skill in evaluating and comparing product specifications, contract details, and cost elements of a bid proposal.

Ability to exercise good judgment and accept personal responsibility.

Minimum Qualifications High school diploma or GED equivalent.

Minimum of three (3) years’ experience in government purchasing.

Current Certified Professional Public Buyer (CPPB) or Certified Procurement Professional (CPP), or the ability to obtain such within two (2) years of employment.

It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the position.

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