Administrative Professional (part-time or full-time)

Administrative Assistant

Akima Mission Optimization (AMO), an Akima company, is hiring an Administrative Assistant to support active task orders at Naval Surface Warfare Center Dahlgren Division (NSWCDD) in Dahlgren, VA. AMO requires remote administrative support providing clerical, secretarial, and professional operational services. The role will focus on providing behind-the-scenes administrative support to program management staff across multiple active contracts, ensuring smooth day-to-day operations through organized recordkeeping, scheduling, tracking, and coordination. While this position is remote, there will be occasional travel to NSWCDD for onboarding and team coordination.

Serve as a key administrative point of contact for new employee onboarding and employee separations across supported programs

Assist with preparation, collection, and routing of all required onboarding and offboarding paperwork and documentation

Help ensure departing personnel have completed all required out-processing steps and that records are updated accordingly

Support continuity of operations by keeping personnel records, contact lists, and access documentation current throughout employee lifecycle changes

Assist program managers in coordinating, compiling, and submitting required monthly deliverables on time

Help prepare, format, and organize deliverable packages including monthly status reports, meeting minutes, training logs, equipment inventory reports, and program updates

Assist program managers in maintaining project schedules, timelines, and milestone trackers

Help track labor hours, telework, PTO, and leave across the team to support workforce planning

Help route documentation and correspondence to the appropriate points of contact in a timely manner

Maintain organized project files, logs, and records in accordance with applicable records management practices

Assist with financial tracking documentation including monitoring contract funding levels and supporting report preparation

organize and upload documents to shared drives and collaboration platforms

Help track government furnished equipment and property inventory on behalf of the program team

Assist with compiling and routing personnel documentation such as training records, performance-related forms, and recognition nominations

Monitor and log mandatory training completion across the team and provide reminders for upcoming due dates

Provide general administrative support to program leadership to help manage day-to-day operational needs across supported work areas

Citizen with a current Interim Secret or higher (active DoD Secret clearance preferred).

Associate's degree, OR three (3) years or more of related administrative or program support work experience.

Comfortable working independently across multiple tasks and systems with minimal supervision.

Strong organizational skills and attention to detail with a customer-focused mindset.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint); Must be able to come into office on occasion (Approximately 1-2 days a week as needed).

Work Type Remote

Pay Range $28.00 per hour

Benefits Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees.

At AMO, the work you do every day makes a difference in the lives of our 15,000 Iupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our government customers, AMO delivers innovative administrative support services that streamline operations, and enhance productivity.

As an AMO employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.