Administration Payroll Secretary

Support/Hourly - Position - Secretary - Campus

Job Number 0000765032

Start Date

Open Date 06/15/2026

Closing Date

Primary Purpose :

~ To provide secretarial services for the principal and to facilitate the efficient operations of the school office.

Qualifications :
~ High school diploma or equivalent from an accredited institution (required)

Special Knowledge/Skills:
Good Clerical Skills
Good Telephone & Interpersonal Communication Skills
Computer knowledge/experience
Working knowledge of bookkeeping
Working knowledge of TEAMS
Minimum Experience:
~ Two years of educational secretarial/clerical experience or fifteen hours or more of college business courses.

Major Responsibilities :
Schedule appointments for principals, assistant principal(s), teachers, and maintain calendar.
Accepts phone calls for principal and assistant principals.
Types correspondence, memos, handbooks, reports, agendas, etc.
Administers the school's activity fund.
Sets up books according to AISD guidelines.
Receives receipts and deposits all monies.
Balances books monthly and submits reports.
Writes and co-signs checks for activity fund expenditures.

Maintains school budget.
Enters on computer after principal and central office approval.
Places orders, types purchase orders, enters receiving reports.
Tracks spending.

Keeps inventory of office supplies.
Maintains office files.
Attends in-service meetings as requested by the principal and other school district administration.
Maintains Board Policy Manual.
Maintains attendance records for professional staff.
Prepares faculty and staff absentee forms.
Prepares substitute forms.
Submits monthly reports to AISD Payroll Department for 1 and 2 above.
Types time cards for hourly employees and submits them to payroll.
Assists in securing substitutes in an emergency.

Shared responsibilities and Duties
Assists as receptionist.
Assists with mail.
Assists in clinic as needed.

Performs other duties as assigned.
Duty Days 212

Pay Grade Admin Support 4