Head of Project Management

The Project Manager manages the full lifecycle of property damage repair and reconstruction projects for a designated portfolio of apartment communities. This role ensures all restoration work is completed on time, within budget, and in strict accordance with environmental and safety protocols. By coordinating with onsite teams and external vendors, the Project Manager minimizes unit downtime and performs root cause analysis to prevent recurrence of property damage and water intrusion incidents.
Performs project and construction management including end-to-end repair and reconstruction lifecycle, including inspection scoping, permit management, and site walks to verify contractor performance and ensure project milestones are met
Enforces environmental processes and protocols for mold or asbestos incidents by overseeing surveys, air clearances, and containment to ensure regulatory compliance and risk mitigation
Oversees external contractors, vendors, and suppliers to ensure all maintenance and construction work is performed within company quality standards, on schedule, and within agreed-upon scopes
Monitors key performance indicators (KPIs) for all assigned projects, such as cost per incident and reconstruction duration, to drive operational efficiency and meet regional goals
Manages financial and administrative project oversight by managing scopes of work, purchase orders, and General Ledger (GL) coding to ensure budget accuracy through project close-out
Acts as the primary liaison between onsite teams, Risk Management, and Legal for property damage incidents by providing status updates and coordination for resident communication or displacement
Analyzes property damage trends and root causes to drive corrective actions and prevention strategies in partnership with Facilities and Asset Management to reduce future regional incidents
Proficient in the use of Salesforce, Coupa, and Google Workspace to manage data, track workflows, and collaborate on team projects
Proven ability to manage multiple priorities by simultaneously tracking several projects and ensuring all deadlines are met
Bachelor's degree in relevant field

Preferred Years of Relevant Work Experience:
~Project Management Professional (PMP) or Construction Management certifications preferred
Institute of Inspection Cleaning and Restoration Certification (IICRC) preferred
Minimum of 5-8 years of experience in multi-family maintenance or construction management
Preference for 3-5 years of direct experience specifically managing construction and mold remediation projects
Requires the ability to work on-site at properties approximately 90% of the time to oversee reconstruction activities by conducting inspections and managing vendor progress
This role requires the regular and frequent operation of a vehicle, as defined in the Company’s MVR policy, and is part of the essential duties of this position.)
Ability to work a flexible schedule, including weekends, holidays, and evenings as the business requires
Actual placement within this range may vary based upon, but not limited to, relevant experience, time in role, base salary of internal peers, prior performance, business sector, and geographic location.
The Company also offers competitive benefits for full time employees including paid time off, matching 401(k), and health benefits.

Irvine Company Apartment Communities (a division of Irvine Company) offers a portfolio of more than 125 resort-style apartment communities in coastal California’s most desirable locations: With world-class amenities, resort-like surroundings and an unparalleled commitment to customer service, Irvine Company Apartment Communities redefines the rental-living experience.
We take as much pride in our employee community as we do the communities we create. Apply today to join our employee community, and learn more about Irvine Company , our legacy and our guiding principles .

The Irvine Company is committed to providing equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, compensation, termination, and training, without regard to race, religion, color, sex, sexual orientation, gender, gender identity, national origin, ancestry, citizenship status, marital status, pregnancy, age, medical condition, genetic information, military and veteran status, disability, or any other basis protected by federal, state, and local law. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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