Head of Production Department

Conferences Coordinator

The Conferences Coordinator for Medical Affairs manages the planning and execution of the company's presence at industry tradeshows and conferences.

The Conferences Coordinator is a part of the Medical Affairs team in the Arlington, Virginia, office and reports directly to the Director of Events and Conferences. This is a full-time, in-office position.

Support external educational events and trade shows

Plan and manage team calls leading up to tradeshows and conferences that include Medical Affairs, Clinical Affairs, Sales, Marketing, etc., Exhibit Booth Production: Manage the design and production of exhibit booths for conferences, in partnership with marketing and sales teams, ensuring alignment with the company's brand, messaging, and strategy

Logistics Management: Oversee all logistical aspects of external events, such as venue selection, vendor management, travel arrangements, and on-site coordination of exhibits and staff roles and responsibilities

Audiovisual Coordination: Collaborate with IT and external vendors to ensure seamless audiovisual setup and technical support during conferences and tradeshows, including presentations, videos, and live streams

Financial Management: Financial reconciliation, including creating and submitting purchase orders and invoices, reconciling department expenses monthly

Work closely with cross-functional teams, including marketing team, sales team, executive leadership, and various departments, to ensure seamless event coordination aligned with company objectives

Work flexible hours, including evenings and weekends, as necessary for event planning and execution

Anticipated travel: up to 20%

Kerecis employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies

Bachelor's degree from an accredited college or university in marketing, communications, event management, or related field required

2+ years experience in tradeshow and/or event planning, marketing, communications or similar field

Proficiency in Microsoft Office

Medical Device / Pharma company experience

Strong organizational and project management skills, capable of handling multiple tasks simultaneously, meeting deadlines, and managing unexpected challenges during events

Commitment to delivering high-quality event experiences, ensuring flawless execution of all logistical details

It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.