Virtual EA

Executive Assistant / Life Manager

Location: Remote

Type: Full-time, 1099 contractor

Hours: 9–5 EST, with availability outside of them for urgent things

We are a marketing agency run by a founder who moves fast and has a lot going on. He is looking for his first Executive Assistant / Life Manager — someone who takes both the business admin and the personal logistics off his plate entirely.

you're building one and then running it so well that he stops thinking about logistics altogether. Travel: booking flights, hotels and full itineraries.

Project tracking: he runs many projects at once — you keep the list, the deadlines and the follow-ups straight.

Expenses & finance admin: expense reports, reimbursements, and regular communication with his accountant.

Personal & household: appointments, medical scheduling, personal orders and shopping, groceries, and coordinating cleaners, maintenance and vendors.

3+ years as an executive assistant, personal assistant or in a comparable service-driven role. Miami preferred, with the ability to be on site around two days a week.

• Discreet and trustworthy — you'll have access to personal and financial information.
• Excellent written and spoken English.

Project management or operations experience.

Experience in or around a marketing/creative agency.

A role you get to design — you're building the system, not maintaining someone else's.

Genuine variety: business admin one hour, personal logistics the next.

Flexible, low-bureaucracy environment — time off is handled by conversation, not policy.