Flex Part Time EA

This position serves as the Executive Assistant to the Director and Assistant Director located in Huntington, WV. The Director's Office comprises the executive function overseeing the entire VA Regional Office. This role provides administrative, programmatic, and operational support, exercising substantial independence and judgment to evaluate administrative processes, guide program development, and help shape office policy while maintaining strict confidentiality in all duties.
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Serves as assistant to Director and provides administrative and technical support to office staff.
Troubleshoots administrative operations, processes, and procedures to improve processes and resolve discrepancies in administrative operations.
Analyzes and evaluates written material coming into Director's Office and places controls and distributes to appropriate elements.
Establishes internal deadlines for completion of reports and projects and follows up with Division leadership on pending assignments.
Formatting, editing, and distributing standard documents and correspondence; coordinating travel; and screening telephone calls and visitors to the Director's office.
Acts as a back-up to monitor station Statistical Analysis of Operations and Internal Control programs, and prepares analyses when requested by leadership.
Coordinates the Director's annual and quarterly performance review processes by consolidating divisional performance metrics and deliverables, and preparing consolidated narratives and data summaries for Director review.
Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday, 08:00 am to 4:30 pm
Compressed/Flexible: Not Available
Telework : This position is eligible for situational (ad hoc) telework only. The selectee is required to report to the official duty station each scheduled workday. Telework may be approved only on a case-by-case basis with supervisory approval. Routine or recurring telework is not authorized for this position.
Virtual: This is not a virtual position.
Executive Assistant; Relocation/Recruitment Incentives : Not Authorized
Financial Disclosure Report: Not Required
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As a condition of employment for accepting this position, you may be required to serve a probationary period or trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. your performance and conduct;
Upon completion of your probationary period or trial period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
Additional Conditions of Employment are as follows:
Citizen to apply for this job
Selective Service Registration is required for males born after 12/31/1959
You may be required to serve a probationary or trial period
Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements I-9 Acceptable Documents.
For a GS-09 position you must have served 52 weeks at the GS-07 level.
For a GS-11 position you must have served 52 weeks at the GS-09 level.
If you are a current VBA employee requesting reassignment or change to lower grade via this vacancy announcement, you must currently hold the GS- 09 or higher and the promotion potential of your current position must be at least GS-11.
An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Demonstrated experience providing administrative assistance and staff support. Examples of specialized experience include, but not limited to, (1) ensuring that priorities and deadlines are met on administrative programs and/or projects; (2) Establishing and monitoring deadlines; (3) Coordinating administrative and quasi-technical correspondence; and Handling and shifting priorities of a sensitive nature.

A master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree in a field related to the duties of this position;

Equivalent combinations of Specialized Experience (1) and Graduate level education (2). (Then divide your semester hours of graduate education beyond one year by 18. In addition to the experience required at the GS-9 level, the applicant must document experience using applying knowledge of administrative concepts, principles and practices in the administrative support of a program office or service line; independently setting priorities, communicating in writing through preparation of written reports, policies, decision memos and/or briefing materials; communicating orally in presenting information to management. Three (3) full years of progressively higher-level graduate education leading to such a degree or a LL.Equivalent combinations of Specialized Experience (1) and Graduate level education (2). (Then divide your semester hours of graduate education beyond two years by 9. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., spiritual; community; student; Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Part-Time Employment: Full-time employment is considered to be at least 35 hours per week. Part-time experience will be credited on a pro-rated basis; when including part-time employment in your resume you must specify the average hours worked per week.
For more information on these qualification standards, please visit the United States Office of Personnel Management's website at
A transcript must be submitted with your application if you are basing all or part of your qualifications on education.
VA supports the use of telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting your current position, grade level, and duty location) and be found well-qualified (have a final rating of 85 or more) for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at
Placement Policy: The posting of this announcement does not obligate management to fill a vacancy or vacancies by promotion. It is the policy of the VA to not deny employment to those that have faced financial hardships or periods of unemployment.
Veterans and Transitioning Service Members : Please visit the VA for Vets site for career-search tools for Veterans seeking employment at VA, career development services for our existing Veterans, and coaching and reintegration support for military service members.
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer (TJO). Please visit the Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP),
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Procedures for Requesting a Reasonable Accommodation for Online Assessments. (
For more information on the "Who may apply", please refer to the OHRM Status Candidates and Other Candidate Definitions document.
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.