Full time and part time secretary positions

The position is at the full performance level located in the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), at the Southern Arizona VA Health Care System in the Anesthesiology Service. The primary purpose of the position is to perform duties to assist the Chief of the Anesthesiology Service by performing general office work auxiliary to the work of the organization.
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Duties include preparing correspondence and reports using office automation, screening calls and visitors, and directing them appropriately. Review all incoming correspondence, publications, regulations, and directives affecting the Anesthesiology Service, determining what requires personal action or referral. Prepare and review reports, memos, and correspondence for signatures, ensuring proper format, content, and compliance with policies. Handle technical correspondence with medical terminology.
Train and support Anesthesiology Service secretaries, clerks, students, and volunteers in proper procedures and report writing. Oversee all word processing activities, conduct training, and provide ongoing technical assistance.
Manage the Chief's calendar, schedule appointments and meetings, and prepare background materials. Arrange travel logistics and compile related reports.
Serve as backup timekeeper, entering leave data, monitoring overtime, leave, and absences to ensure VA policy compliance, and escalate issues as needed.
Requisition supplies, equipment, and publications, coordinate maintenance requests, and manage key distribution for staff.
Work Schedule: Monday - Friday, 7:30 am to 3:30 pm
Virtual: This is not a virtual position.
Secretary (OA)/ PD10471O
Permanent Change of Station (PCS): Not Authorized
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Citizen to apply for this job
In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
Selective Service Registration is required for males born after 12/31/1959
Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. Selected applicants will be required to complete an online onboarding process. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
As a condition of employment for accepting this position, you may be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. your performance and conduct;
Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.
For a GS-06 position you must have served 52 weeks at the GS-05. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.
Examples of specialized experience would typically include, but are not limited to: Receive and screen telephone calls and visitors, receive incoming correspondence and determine which items should be brought to the supervisor's attention or forwarded to other staff for action, maintain the activity calendar and schedule appointments, conferences, and meetings on own initiative based upon personal knowledge of the workload and current issues of importance.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at
Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.
Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.
The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at
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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.