Work from home administrative position

Administrative Assistant

New York, NY (in office with 5 WFH days per month)

BACHELOR'S DEGREE: We are seeking a highly organized, polished, and proactive Administrative Assistant to join a fast-growing investment management firm. Responsibilities of the Administrative Assistant:

• Provide day-to-day administrative support to senior leaders and the broader team.
• Manage calendars, schedule meetings, and coordinate conference rooms across multiple stakeholders.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries.
• Prepare meeting materials, agendas, presentations, and other documents as needed.
• Manage office supplies, kitchen and pantry inventory, and general workplace needs.
• Assist with invoice processing, purchase orders, and other administrative finance-related tasks.
• Maintain organized digital and physical files and assist with document management.
• Assist with team events, meetings, offsites, and company gatherings.
• Handle confidential company and employee information with a high degree of discretion.
• Provide general administrative support and special-project assistance as the needs of the business evolve.
• Assist with planning employee events, celebrations, and team-building activities.

Requirements of the Administrative Assistant:

• 1-3+ years of administrative, executive assistant, office management, or related experience.
• Experience within finance, financial services, fintech, investment management, banking, or a startup environment preferred.
• High level of discretion and professionalism when handling confidential information.
• Strong proficiency with Microsoft Office, and comfortable learning new technology, systems, and AI-enabled tools.