FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant I

Administration (People Operations)

Covington, Louisiana (on-site)

The Administrative Assistant I provides front desk coverage and foundational administrative support for the organization. This role ensures smooth reception operations, supports assigned executive(s) and teams with basic administrative tasks, and assists with meetings, documentation, and hospitality. This position serves as the first point of contact for visitors and callers and contributes to team-wide efforts and events as needed.

Answers and routes incoming calls using a multi-line phone system.

Scans and forwards documents to regional offices as needed.

Collaborates with the team to ensure complete reception coverage.

Participates in team-wide administrative projects and events as needed.

Participates in at least one donor family or community event per year.

Performs other duties and special projects as assigned (excluding Advisory Board responsibilities).

Completes required training and SOP reviews on time.

Eligible for progression to Administrative Assistant II based on performance, skills, and organizational need.

Primarily sedentary, with frequent use of computer, phone, and hands.

Possible exposure to packaged organs or tissues in hospital/office settings.

Occasional in-state travel.

Full-time, hourly position.

Shared reception coverage required: Occasional early mornings, evenings, or weekends for meetings/events.

High school diploma and minimum 3 years of administrative experience required.

Associate or Bachelor’s degree in a related field preferred.

Experience working in team-based or customer-facing roles.

Intermediate proficiency with Google Suite and Microsoft Office.