Buyer / Supply Chain / Procurement / Inventory

Procurement Administrator - Warrenville, IL (Hybrid)

Why Join Us?

Make a visible impact by helping ensure the right materials, equipment, and services are available to support our employees, customers, and operations.

Build valuable procurement experience while working with vendors, purchase orders, pricing, inventory needs, and internal business partners.

Join a collaborative, people-focused company where your organization, follow-through, and ideas are valued.

Grow your career through hands-on learning, training, tuition assistance, and advancement opportunities.

Enjoy comprehensive benefits, including medical, dental, vision, life insurance, and FSA/HSA options.

Plan for your future with a 401(k) that includes a 100% company match on the first 5% you contribute.

Share in the company's success through profit-sharing opportunities.

Maintain work-life balance with generous paid time off and paid holidays.

Access additional support through our Employee Assistance Program and employee referral bonuses of up to $2,500.

Build a lasting career with an established company serving an essential industry that keeps businesses and supply chains moving.

Compensation: $22-$25/Hr.

Position Summary: The Procurement Administrator is responsible for providing administrative support to the Procurement Department by coordinating purchases, maintaining procurement records, administering fleet management systems, and supporting company-wide purchasing activities. This position maintains online systems used to manage the company vehicle fleet, fuel card programs, GPS tracking platforms, and related vendor portals. The Procurement Administrator processes purchase requests, places orders through approved suppliers and online vendors, tracks deliveries, and maintains accurate purchasing records. This role works closely with Operations, Finance, Fleet, and department managers to ensure timely procurement of goods and services while maintaining company purchasing standards and vendor relationships.

Essential Functions:

Process purchase requests and generate purchase orders in accordance with company procurement policies.

Purchase supplies, equipment, and materials through approved online vendors including Amazon, Uline, Grainger, Fastenal, and other authorized suppliers.

Maintain company fleet management websites and portals, including registration, maintenance tracking, licensing, and reporting.

Administer company fuel card programs by issuing cards, maintaining driver assignments, monitoring transactions, and resolving account issues.

Maintain GPS fleet management systems by assigning vehicles, updating driver information, generating reports, and coordinating equipment replacements.

Monitor online vendor accounts, pricing, order status, and shipment tracking.

Maintain accurate purchasing records, vendor files, and procurement documentation.

Coordinate with internal departments to ensure purchased materials are received accurately and on schedule.

Research products, obtain pricing, compare vendors, and prepare cost analyses to support purchasing decisions.

Assist in maintaining approved vendor lists and vendor contact information.

Resolve purchasing discrepancies including damaged shipments, returns, backorders, and invoice issues.

Assist with contract renewals, subscription management, and recurring purchases.

Prepare procurement, fleet, and purchasing reports for management.

Maintain compliance with company purchasing policies and internal controls.

Perform additional procurement and administrative duties as assigned.

Required Qualifications:

Strong proficiency with Microsoft Office, particularly Excel, Outlook, and Word.

Experience using ERP systems, purchasing software, and online procurement platforms.

Familiarity with fleet management systems, GPS platforms, and fuel card administration.

Excellent organizational skills with strong attention to detail.

Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.

Strong analytical and problem-solving abilities.

Excellent written and verbal communication skills.

Ability to establish and maintain positive relationships with vendors and internal customers.

Experience researching products, pricing, and vendor alternatives.

Ability to maintain confidentiality regarding purchasing information and pricing.

Strong customer service orientation with a commitment to supporting internal departments.

This position requires a High School diploma or equivalent (GED).

Preferred Qualifications:

A minimum of 24 years of experience in procurement, purchasing, fleet administration, office administration, or a related business support role is preferred. Experience administering online vendor portals, fleet management systems, fuel card programs, and ERP purchasing systems is highly desirable.

Work Environment:

Must be able to perform job duties with or without reasonable accommodation. The statements herein are intended to describe the general nature and level of work being performed by employees and are not to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the employer. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Physical Requirements:

Frequently required to sit, stand, walk, and communicate.

Rarely required to kneel, crouch, or reach overhead.

Associated