Virtual Secretaries Assistance | Remote

Summary The position reports directly to the Executive Assistant to the Chief of Staff and provides administrative and staff assistance to the Chief of Staff. The Chief of Staff's office is responsible for a Veterans Affairs Medical Center, Community Based Outpatient Clinics (CBOCs), an increasing research program and an active educational program which includes affiliation agreements with multiple colleges, universities, and schools as well as an accredited Continuing Medical Education (CME) program. The person is intricately involved in customer service activities rising to the level of the Office of the Chief of Staff and must possess a high degree of skill in oral and written communication as well as interpersonal relations. Performs timekeeping duties for assigned Time and Leave Units for service chiefs of clinical services and other personnel assigned to the Chief of Staff Service. Serves as recording secretary to a variety of different committees that require cognizance of the programs and that impact the overall operation of the Medical Center, i.e., Medical Executive Board, Controlled Substance Review Board, Medical Dental Staff Meeting, Integrated Ethics Committee, and Access Oversight Committee. Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication, including but not limited to publications, regulations, and directives. Other duties as assigned Work Schedule: Monday-Friday 8:00-4:30pm, subject to change based on the needs of the facility. Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Secretary (OA)/PD032880 Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS):Not Authorized PCS Appraised Value Offer (AVO):Not Authorized Physical Demands Must be physical and mentally alert in order to perform the duties of the secretary to the Chief of Staff. The work is primarily sedentary, however there is some walking, bending, and carrying of light items such as files, manuals, medical records, etc. Work Environment Work is performed in an office setting. Citizen to apply for this job To be considered for this position, you must complete all required steps in the process. In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job. Selective Service Registration is required for males born after 12/31/1959 Physical Requirements: The work required does not inherently include any physical requirements essential for successful job performance that could not otherwise be performed with accommodation or workplace adjustment. Subject to background/security investigation Selected applicants will be required to complete an online onboarding process. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. For a GS-07 position you must have served 52 weeks at the GS-06. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. Examples of specialized experience would typically include, but are not limited to: Reviews, analysis, manage incoming actions, correspondence and taskers for accuracy, required coordination, suspense dates and follow up actions. Independently manages a senior leader's calendar, schedules meetings, conferences, appointments and coordinating travel. Applies knowledge of policies, administrative regulations, and organizational structure to interpret guidance, implement procedural changes, and ensure compliance with program requirements. Prepares written materials such as reports, technical papers, and background information with clarity and accuracy. Uses Microsoft applications (Word, Excel, Power point) and VA systems such as VISTA to prepare documents, track actions, and manage electronic files. Serves as a timekeeper. Typing Requirement: Applicants for this position must show possession of the following skill: 40 words per minute typing speed. NOTE: Participation in the seasonal influenza program is a condition of employment and a requirement for all Department of Veterans Affairs Health Care Personnel (HCP). It is a requirement that all HCP to receive annual seasonal influenza vaccination or obtain an exemption for medical or religious reasons. Wearing a face mask is required when an exemption to the influenza vaccination has been granted. VHA locations include, but are not limited to, VA hospitals and associated clinics, community living centers (CLCs), community-based outpatient clinics (CBOCs), domiciliary units, Vet centers and VA-leased medical facilities. HCP include all VA licensed and unlicensed, clinical and administrative, remote and onsite, paid and without compensation, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, researchers, volunteers and health professions trainees (HPTs) who are expected to perform any or all of their work at these facilities. HPTs may be paid or unpaid and include residents, interns, fellows and students. HCP also includes VHA personnel providing home-based care to Veterans and drivers and other personnel whose duties put them in contact with patients outside VA medical facilities. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at Education There is no educational substitution at this grade level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments. The Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. Information about CTAP eligibility is on OPM's Career Transition Resources website at Veterans Affairs, Veterans Health Administration