Virtual EA

Executive Assistant to C-Suite Leadership

We are seeking an experienced, highly polished Executive Assistant to provide strategic administrative support to senior executive leadership. This is a temporary-to-hire opportunity offering the potential to transition into a permanent position based on performance and business needs. The role is based in Downtown Chicago and follows a hybrid schedule, with in-office attendance Monday through Thursday and remote work on Fridays.

In this highly visible role, you will serve as a key liaison between executive leadership and internal and external stakeholders, helping ensure seamless operations and enabling leaders to focus on strategic initiatives. The ideal candidate is resourceful, organized, anticipates needs before they arise, and possesses exceptional judgment when handling confidential information.

Coordinate domestic travel arrangements, including flights, accommodations, transportation, and itineraries

Prepare executive correspondence, presentations, reports, meeting materials, and other high-level documentation

Support executive leadership with meeting preparation, agendas, note-taking, and follow-up actions

Serve as a professional point of contact for internal teams, external partners, and senior stakeholders

Anticipate executive needs and proactively resolve scheduling conflicts and administrative challenges

Assist with budget tracking, expense reporting, and administrative operations

Maintain organized electronic and physical filing systems while safeguarding confidential information

Support special projects and strategic initiatives as assigned

You handle sensitive and confidential information with the highest level of discretion

You enjoy being a trusted partner who helps executives operate at their best

Bachelor's degree or equivalent combination of education and experience

• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Strong project coordination and organizational abilities
• Experience managing complex calendars, travel arrangements, and executive communications
• Ability to travel occasionally within the United States

Temporary-to-hire opportunity with long-term career potential

Prime Downtown Chicago location

Hybrid work schedule with in-office collaboration Monday-Thursday and remote Fridays

If you are an experienced Executive Assistant who thrives on organization, executive partnership, and making a meaningful impact, we'd love to hear from you.

#Hunter Hamilton is a high-performance professional search firm specializing connecting finance, HR, operations, and legal talent with leading employers.

All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Hunter Hamilton offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Hunter Hamilton is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.