Executive Assistant

Executive Assistant

Chicago, IL, US, 60601 Onsite James Hardie is the industry leader in exterior home and outdoor living solutions, with a portfolio that includes fiber cement, fiber gypsum, composite and PVC decking and railing products. Our family of trusted brands includes Hardie, TimberTech, AZEK Exteriors, Versatex, fermacell, and StruXure. With over 8,000 employees and our U.S. operating entities headquartered in Chicago, we boast 31 operating sites, 6 recycling facilities, and 6 research and development centers globally. Powered by a dynamic workforce, we're united by our purpose of Building a Better Future for All through sustainable innovation, a Zero Harm culture, and a commitment to empowering our people and communities.

Summary The Executive Assistant will be responsible for providing administrative and executive support to members of the James Hardie Executive Leadership Team. This role will also manage a variety of administrative projects.

What You'll Do:

• Assist Executives with a wide range of administrative activities and projects
• Manage the calendar and coordinate appointments internally and externally
• Coordinate in-person and virtual meetings (via WebEx and Microsoft Team Meetings)
• Arrange complex domestic and international travel plans and itineraries; compile relevant information needed for travel and meetings
• Complete and submit timely expense reports
• Manage incoming calls and correspondence and respond independently to routine correspondence
• Prepare agendas and minutes for leadership meetings; ensure meeting notes and post-meeting follow-up and summaries are distributed as needed on behalf of executive
• Work with other leaders throughout the organization to gather updates and agenda items for meetings
• Assist in creation of presentation material for the leadership team and town halls
• Manage programs, events, meetings or conferences; arrange facilities and caterers, issue information or invitations, coordinate speakers and manage event budget; coordinate all other meeting-related logistics
• Support activities between the office and regional offices
• Liaise with other departments, leaders, and assistants internally and externally
• Support C-Level and management staff with administrative help on an as needed basis
• Represent the executive and the company in a professional manner
• Maintain confidentiality of all corporate, personnel and team matters; maintain the highest ethical standards of business practice
• Offer suggestions to enhance and perfect administrative processes and procedures
• Act as a back-up when needed for receptionist

What You'll Bring:

• High School diploma or equivalent required; college degree preferred
• Minimum of five years of professional executive administrative experience
• Advanced knowledge of all MS Office programs including Word, Excel, PowerPoint, Teams and Outlook required
• Knowledge/Experience with SharePoint and Webex Event Planning experience for groups ranging from 10 200.
• Excellent verbal and written communication skills with a strong command of grammar
• Ability to work independently with limited supervision and take initiative
• Strong ability to exercise independent judgment and make appropriate decisions
• Highly detailed oriented with superior organizational skills
• Demonstrated ability to prioritize, meet deadlines, and change course of action quickly
• Ability to maintain professionalism under pressure
• Demonstrated ability to work independently and proactively to solve problems
• Ability to successfully coordinate multiple projects simultaneously
• Ability to maintain confidentiality
• Positive attitude and the ability to be proactive, resourceful, and flexible
• Strong people skills, including the ability to work effectively as part of a team and build relationships throughout the organization

What You'll Receive:

As of the date of this posting, a good faith estimate of the current pay scale for this position is $31/hour-$39/hour. Placement in the range depends on several factors such as experience, skills, geography and internal equity and may change over time. This position qualifies for benefits. At James Hardie, we recognize that our success depends on our people. We've worked hard to build a generous and competitive benefits program that demonstrates our commitment to our employees. Comprehensive low-cost co-pay Health Insurance; medical, dental, prescription, and vision insurance benefits for every 30+ hour full-time employee. Insurance starts on day one! Life insurance Short-term and long-term disability insurance 401 (k) Retirement plan that will match 100% of employees saved dollars up to the first 6% of your salary 11 paid holidays per year Paid vacation (Paid sick leave) Wellness Program, Employee Assistance Program, Parental Leave Employee Stock Purchase Plan Community Involvement & Sustainable Solutions

James Hardie Building Products Inc. is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, gender, sex, age, national origin, religion, sexual orientation, gender identity/expression, genetic information, veteran's status, marital status, pregnancy, disability, or any other basis protected by law. James Hardie will comply with any applicable state and local laws regarding employee leave benefits, including, but not limited to providing time off pursuant to the Colorado Healthy Families and Workplaces Act, in accordance with its plans and policies. The position responsibilities outlined above are in no way to be construed as all encompassing. Other duties, responsibilities, and qualifications may be required and/or assigned as necessary.