Service Administrative Professional

Description
Roofing Services and Solutions offers our customers the assurances and stability of a large national firm with the expertise and individual attention you expect from a successful local business. No matter how complex your roofing needs are, our experts are trained to install and service roof systems with the latest materials.
We are seeking an onsite Administrative Assistant for our St Louis, MO office.
The Administrative Assistant will provide comprehensive administrative support to all departments regarding the day-to-day operations of the St Louis, MO office. Serve as a resource for the Operating Unit President by providing information, answering questions, and assisting with administrative projects as needed. Additionally, offer administrative support for contract management, ensuring documentation is properly handled and deadlines are met.
Job Functions:

Plan, organize, and establish objectives and goals for projects assigned.
Perform general administrative functions related to sales estimates, including quotes and responding to administrative needs of the office.
Review and process contracts. Assisting with contract preparation, review, and tracking
Handle confidential, non-routine information, maintaining confidentiality with a high level of integrity
Coordinate orientation efforts and assist in the onboarding of new hires
Coordinate with Accounts Payable/Receivable on administrative projects as required
Develop periodic reporting tools and deliver ad hoc reports as needed
Operate multi-line phone system and greet front office visitors
Make travel arrangements as needed
Create and prepare visual presentations as required
Prepare expense reports
Maintain common areas including conference rooms, reception area, kitchen
Maintain office supply inventory and order new supplies
Responsible for office equipment (copiers, fax) operation and maintenance
Sort and distribute incoming mail
Update and maintain company directory
Responds to building maintenance requests
Perform other related duties as assigned
Knowledge, Skills & Experience:

• High School Diploma or equivalent
• 2 years of administrative support in a construction office environment preferred
• Knowledge of office-related practices and procedures
• Solid knowledge of the Microsoft Office Suite (including Outlook, Excel & Word) with strong attention to detail.
• Ability to speak, read and comprehend instructions, short correspondence and policy documents, as well as converse comfortably with associates
• Proficiency with Microsoft Word and Excel, including strong attention to detail