FULL-TIME ADMINISTRATIVE PROFESSIONAL

Squire Administrative Assistant Headquartered in Orem, UT, with offices across Utah, Arizona, and Nevada, Squire has been a trusted advisor in financial services, specializing in tax, audit, wealth, and advisory services for over 50 years. With solid values and business acumen as our foundation, Squire's culture promotes a steadfast commitment to three core values: Personal Connection, Proactive Ownership, and Thoughtful Innovation. Are you passionate about driving excellence and embracing innovation? At Squire, we offer a supportive environment conducive to career development and advancement through structured mentoring programs. Answer incoming phone calls; address questions and complaints, schedule and confirm appointments and meetings. Greet and assist visitors and handle complex inquiries via phone, email, or in person.

Support internal projects by following up with responsible parties, meeting deadlines, and providing administrative assistance as needed.

Provide administrative support to the sales team.

Assist billing staff with invoicing processes and prepare invoices and statements as needed. Generate reports using internal software.

Set up and take down meeting spaces, including coordinating meals and managing audio/visual equipment.

Assist with planning and executing firm events, including supply pickups and logistical support.

Coordinate travel arrangements for conferences, meetings, and events.

Proficiently use Microsoft Word, Excel, PowerPoint, and other relevant software; conduct internet research and operate office equipment.

Format and edit letters, reports, and other documents from draft to final, client-ready versions.

Maintain a clean and organized workspace, including clerical areas, break rooms, and conference rooms. Support other departments as needed, which may include assembling and mailing tax returns, checking e-file forms, filing, and preparing 1099s.

Run occasional off-site errands such as lunch pickups, mail deliveries, supply runs, or trips to the local post office; reliable personal vehicle required.

Provide backup coverage for the front desk.

Coordinate workflow with other administrative assistants and departments to ensure smooth operations.

Minimum of 1 year of administrative assistant experience required.

Proficiency in Microsoft Office, including Word, PowerPoint, and especially Excel.

Proven ability to manage projects independently and follow through on assignments.

Solid understanding of general office practices, procedures, equipment, and software.

Strong organizational and administrative skills, with sound judgment and problem-solving abilities.

Flexible and adaptable to changing priorities, responsibilities, and team needs across the Practice Area and the Firm.

Must have reliable transportation, a valid driver's license, and the ability to use a personal vehicle for occasional firm-related errands.

Job Status: Full-Time/Hourly

Work Location: This position requires regular in-office work at both our Orem and Salt Lake City locations. Employees will typically work three days per week at their primary Squire office (Orem, UT or Salt Lake City, UT) and two days per week at the other location. In-Office

Our benefits program is designed to provide peace of mind and ensure access to quality healthcare, covering 90% of healthcare premium coverage.

Medical/Dental/Vision Plans

Robust Health Savings Account Match

Flexible Spending Account

Employer Paid Short-Term & Longer-Term Disability

Employer Paid Group Life Insurance Policy

Employee Assistance Mental Health Services

Discretionary and Spot Bonus Structure

Professional Training

Tuition Reimbursement (For required Masters positions)

Employee Assistance Programs

Fitness Reimbursement

Squire's dedication to excellence and quality work has garnered numerous accolades, including:

100 Companies Championing Women Award