Part time EA

FILING PERIOD HAS BEEN REVISED DUE TO THE HIGH LEVEL OF INTEREST Appointment to this position is expected to be at or below the midpoint $91,810.2855 of the salary range, however, the final amount will be carefully determined based on the candidate's knowledge, skills, qualifications, and an evaluation of internal equity within the organization.

The Long Beach Airport Department currently has one (1) opening available for an Executive Assistant in the Administration Division.

THE COMMUNITY Ideally located on the Pacific Ocean south of Los Angeles, adjacent to Orange County, the City of Long Beach, California (population 470,000) is frequently described as a series of strong, diverse interwoven smaller communities within a large city. The Long Beach Convention Center, Aquarium of the Pacific, Queen Mary, and the annual Acura Grand Prix of Long Beach, plus a wide variety of other attractions (two historic ranchos, three marinas, and five golf courses), serve to draw 6.5 million visitors a year. Known for its livable and desirable neighborhoods, Long Beach was named by America’s Promise Alliance as one of the 100 Best Communities for Young People two years in a row. While it offers all the amenities of a large metropolis, many say Long Beach offers the added benefit of having maintained a strong sense of community and cohesiveness despite its growth. A superb climate, quality schools, a vibrant downtown, and a wide variety of neighborhoods help make Long Beach one of the most livable communities in the country.

The City Manager, appointed by the Mayor and City Council, oversees the daily operations of 15 departments and a proposed FY26 citywide annual budget of $3.7B. The City employs over 6,000 full-time and part-time staff; Reflecting the diversity of the community within the workforce is a key priority embraced at every level of the organization—from management to policy creation. City Leadership actively promotes equity and inclusion by partnering with staff and community stakeholders to advance fairness in all initiatives. Transparency remains a cornerstone of these efforts with demographic data, including workforce diversity and pay equity by race and gender, shared publicly to ensure accountability and progress.

Passengers appreciate shorter lines, quicker security checks, and easy access to gates, making travel less stressful and more enjoyable. Long Beach Airport (LGB) is classified as a small hub airport in the National Plan of Integrated Airport Systems and serves approximately four million passengers annually. Owned and operated by the City of Long Beach, LGB was established in 1923 and is one of the oldest municipal airports in the United States. The Airport is committed to delivering an Outstanding Customer Experience in an intelligent, eco-friendly, safe, and efficient manner while being respectful of our employees and the community that we serve. Through Organizational Excellence, we seek to recruit, develop, and retain talented staff in an organization structured for success.

Once home to McDonnell Douglas (now Boeing), many commercial aircraft including the DC-8, DC-9/MD-80, DC-10/MD-11, and military aircraft such as the C-17 were manufactured in Long Bay. Aero Business Center, Atlantic Aviation, Long Bay Marriott Hotel, DeVry Institute of Technology, DHL, Epson America, SCAN Health Plan, Signature @ Aeroplex, Skylinks Golf Course, and United Parcel Service.

Companies located near or at the Airport, such as JetZero and Ampaire are revolutionizing the aerospace industry and leading the way forward with sustainable aircraft designs. The future of space travel is being shaped by local companies including Relativity Space, Rocket Labs, VAST and others. The Airport recently completed Phase II of the Terminal Area Improvements Project along with significant roadway improvements. Major elements of Phase II included a new Ticketing Facility, Baggage Claim Facility, and renovations to the Historic Terminal. In April 2026, the Airport broke ground on a Passenger Concourse Enhancement project, which will refresh these existing facilities, in preparation for the 2028 Olympics.

The Airport Department is governed by the City Council; The Director is supported by a Deputy Director, Manager of Airport Operations and Facilities and Manager of Finance and Administration. THE POSITION The Long Beach Airport Department is seeking an Executive Assistant. The Executive Assistant provides high-level administrative, organizational, and operational support to the Airport Director and Executive Office. The position ensures the efficient functioning of executive operations; coordinates cross-departmental administrative workflows; and ensures continuity of critical Airport administrative processes that directly support Airport operations, customer service standards, policy execution, and executive decision-making.

The position is responsible for planning and coordinating executive-level meetings; overseeing administrative procedures; coordinating travel and procurement activities; and supporting executive office staff with standard operating procedures.

The Executive Assistant must analyze and prioritize competing demands, maintain oversight of sensitive information, and ensure timely and accurate administrative outputs. The incumbent is responsible for reviewing and preparing executive correspondence, reports, agendas, minutes, and public meeting documentation using the OneMeeting platform.

The position also manages specialized administrative systems unique to the Airport environment, secure-area escort protocols, shipping and courier processes, and telephone information system maintenance.

The incumbent exercises judgment and discretion in handling confidential material, resolving administrative issues, and advising management on workflow improvements. The role requires flexibility, attention to detail, and a thorough understanding of city administrative processes, commission requirements, and Airport operational contexts.

Prepare, review, and edit executive correspondence, reports, council letters, and presentation materials; Provide front office administrative support, maintain and improve administrative procedures, and ensure consistent coverage, customer service standards, and operational readiness;

Manage Airport purchasing card activity, including monthly reconciliations, documentation, and compliance with City financial procedures;

Coordinate shipping and courier vendor relationships; oversee Airport shipping workflows and incoming/outgoing official documentation;

Prepare and process reimbursement requests and travel authorizations for Airport leadership; coordinate all Airport staff travel logistics;

Respond to public inquiries and manage customer service communications directed to the Executive Office;

Serve as liaison to the Airport Advisory Commission; prepare agendas, encode meetings, manage minutes, coordinate meeting logistics, facility arrangements, catering, support staff, and transmit records to the City Clerk;

ensure accurate reporting and coordination with payroll deadlines;

Escort guests and dignitaries into secure areas for tours, inspections, or special events in accordance with TSA requirements;

Maintain administrative records, logs, tracking systems, and filing systems for the Executive Office;

Perform other management and administrative functions as required.

Five (5) years of progressively responsible clerical and/or administrative assistant experience.

Valid Class C Motor Vehicle Operator License. (Required to obtain a California Class C Motor Vehicle operator license within 6 months if out of state).

Ability to pass a Transportation Security Administration (TSA) mandated background check to obtain and maintain Secure Identification Display Area (SIDA) credentials.

DESIRABLE QUALIFICATIONS Bachelor's Degree from an accredited college or university in Business Administration, Public Administration, Aviation Management, Communications, or a closely related field.

Experience with procurement systems, contract workflow, and city administrative processes.

Experience drafting correspondence, reports, and council letters.

Experience providing customer service to the public.

Strong proficiency with Microsoft Outlook, Word, Excel, Teams, OneMeeting platform, and audiovisual/recording systems.

Ability to learn Airport-specific systems quickly and manage complex administrative workflows.

Customer-service orientation and ability to interface effectively with elected officials, staff, the public, and external agencies.

Applications will be reviewed for depth and breadth of experience, and for level and relatedness of education. We do not discriminate based on race, religion, color, national origin, sexual orientation, gender, gender identity, gender expression, age, status as an individual with a disability, or other characteristics protected by applicable

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