Front Desk Receptionist Assistance

Job Title: Receptionist Job Description

The Receptionist provides high-level administrative and front desk support by greeting visitors, managing incoming calls, coordinating packages and mail, and performing a wide range of clerical and administrative tasks. This role serves as the first point of contact for visitors and callers, ensuring a professional, welcoming, and efficient experience while maintaining organized records and supporting daily office operations.

Greet and direct visitors in a professional and courteous manner, ensuring they receive appropriate assistance and information.

Answer, screen, and route telephone calls or console switchboard inquiries, providing accurate information and taking messages as needed.

Perform clerical functions such as typing, filing, photocopying, and data entry to support daily office operations.

Maintain the boardroom schedule, including booking and coordinating meetings, and ensure boardroom equipment is available and functioning properly.

Prepare and assemble materials such as mailers and bound documents, including binding books and preparing packets as required.

Provide general administrative support to staff, including document preparation, formatting, and distribution.

Handle information requests and conduct basic research as needed to support administrative and operational needs.

Strong verbal and written communication skills in English.

• Spanish-speaking ability required, with the ability to handle front desk and customer interactions in Spanish.
• Customer service skills with a strong focus on providing a welcoming and helpful front desk experience.
• Interpersonal skills to interact effectively with a wide range of individuals in person and over the phone.
• Ability to work independently and manage one's time effectively with minimal supervision.
• Ability to keep information organized, accurate, and confidential.
• Previous experience using computer applications such as Microsoft Word, Excel, and PowerPoint.
• Experience with data entry and general administrative support tasks.
• High school diploma or GED required.
• 2-4 years of experience in a receptionist, administrative, or front desk role.

Portuguese language skills preferred.

Experience using Famis 360 or similar facility or work order management systems.

Proficiency with Google Suite (such as Gmail, Google Calendar, Google Docs, and Google Sheets).

Demonstrated ability to maintain accurate visitor logs, call records, and administrative documentation.

Experience supporting meeting coordination, including room scheduling and basic equipment setup.

Ability to handle confidential information with discretion and professionalism.

This role is based on-site at a client facility in Orlando, Florida. The Receptionist works in a professional front desk and office environment, serving as the first point of contact for visitors and callers. The position involves regular use of computers, office software (including Microsoft Office and Google Suite), and office equipment such as phones, printers, and copiers. The workday typically follows standard business hours, with responsibilities that may require consistent presence at the reception area to ensure continuous coverage. The environment is office-based, with a focus on professionalism, clear communication, and responsive customer service.

This is a Contract position based out of Orlando, FL.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Employee Assistance Program
• Application Deadline

Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.