Part time EA

Division
Life Sciences
About the Organization
By joining the Instant Systems team, you will be at the forefront of innovation in med tech and biotechnology. You will work with innovative companies who are leading the way in creating lifesaving therapies for patients around the world. You will work side by side with your fellow team members to create future innovations for best patient outcomes. We are looking for strategic problem solvers who thrive in an autonomous environment of diverse and energized collaborators. If you are motivated by new challenges and opportunities for skills growth, we welcome you to apply. Your energy and expertise is valuable, spend it making a difference on a worthy mission.
Description
The Executive Assistant (EA) serves as a strategic partner to senior leadership, providing comprehensive administrative and organizational support to ensure optimal efficiency and productivity. This role demands exceptional judgment, discretion, and professionalism in managing both business and personal matters. The ideal candidate will anticipate needs, streamline processes, and proactively address challenges before they arise. The Executive Assistant is expected to maintain a high level of attention to detail, prioritize competing demands, and always represent the executive office with integrity and professionalism.
Responsibilities:

Handle sensitive information with the utmost confidentiality and integrity, protecting all information regarding executives and company.
Represent the executive office with a polished, professional demeanor in all interactions, including but not limited to, interaction with clients, associates and staff members.
Serve as a trusted liaison between executives, internal teams, and external stakeholders.
Conserve the Executives' time by triaging calls, meetings, and correspondence.
Anticipate Executives' needs by preparing materials, agendas, and resources in advance.
Prepare project summaries by researching, reading, and compiling project specific data for Executive review.
Identify potential challenges and propose solutions before issues arise.
Manage complex calendars, travel arrangements, and expense reports with precision.
Review documents for accuracy and completeness, ensuring high-quality deliverables.
Recording meeting minutes, conference notes, and other relevant information during Executive interactions and maintaining a secure retrieval system for Executive's confidential materials.
Track deadlines, upcoming events and important dates with reminders and follow-up on action items to ensure timely completion.
Support personal tasks such as travel planning, household coordination, and special projects.
Maintain flexibility to handle ad-hoc requests with discretion and efficiency.

Other Responsibilities
As assigned

To be considered you'll need:
a minimum of 4 years of relevant work experience supporting senior leadership.
exceptional organizational and time-management skills.
strong written and verbal communication abilities.
a high level of discretion and professionalism.
ability to work independently and anticipate needs in a fast-paced environment.
solid company-centric ideology.
creative problem-solving skills.
the ability to balance multiple priorities.
core values of honesty and respect.
a thirst for learning.
Company Benefits & Perks

~401K

• Health Benefits: Medical, Dental, Vision
• Wellness Program
• Life Insurance
• Corporate Sponsored Events
• Skill growth opportunities
• Short Term Disability
• Ability to Advance
• Working with energetic & creative problem solvers
• A mission worthy of your energy and expertise

Applicants for this position must successfully pass a background and drug screening. It is impossible to list every requirement for, or responsibility of, any position. Similarly, we cannot identify all the skills a position may require since job responsibilities and the Company's needs may change over time. Therefore, the above job description is not comprehensive or exhaustive. The Company reserves the right to adjust, add to or eliminate any aspect of the above description. The Company also retains the right to require all employees to undertake additional or different job responsibilities when necessary to meet business needs.
Full-Time/Part-Time
Full-Time
EOE Statement
Instant Systems' provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Salary Range
This position is currently accepting applications.