Paralegal Property Law

Position Title : US Intellectual Property Paralegal Location: New York City (hybrid, 3-days in office)
Reports to: Senior Director of Trademarks & Brand Protection
Scope / Brands: Global – All Brands
The US Intellectual Property Paralegal will provide critical operational and administrative support to the Global Trademark & Brand Protection team. This role focuses on trademark filing and prosecution, portfolio maintenance, coordination with external counsel, and following up on these deadlines using our IP database (DIAMS). The US IP Paralegal will also support the team on billing, reporting, and data analysis for quarterly business reviews and management presentations.
Prepare and file trademark applications directly online (US, EU…) or with external local agents under the instruction and supervision of trademark lawyers
Handle straightforward office actions before the same offices, including responses to formality objections and simple refusals, under the supervision of trademark lawyers
Coordinate directly with external law firms to file and prosecute trademark applications in the company’s priority jurisdictions
Serve as the primary operational point of contact with external law firms for filing, prosecution, and renewal matters
Serve as the first point of contact for external counsel on purchase orders, billing, and invoicing matters
Prepare data and reports for monthly or quarterly business reviews, including trademark portfolio statistics, enforcement activity summaries, brand protection statistics
Assist with preparation of presentations and briefing materials for internal stakeholders
Support brand protection reporting and data compilation as directed by the team
Ensure DIAMS data integrity through regular audits and clean-up of portfolio records
Serve as back up for EU IP paralegal based in Darmstadt, Germany
Ad hoc administrative support to Head of IP
Local agents, trademark offices, and Trademarks and Brand protection vendors

~ Team Structure: bachelor's degree preferred
Minimum 3–5 years of experience as a trademark paralegal, either in-house or at a law firm with a significant trademark practice
Hands-on experience filing and prosecuting trademark applications before the USPTO and other IP offices is preferred
Proficiency with IP management databases (DIAMS or equivalent, such as CompuMark, Anaqua, or Corsearch)
Clear and professional communication skills in English and French, both written and verbal
Proficiency in Microsoft Office Suite (Excel in particular for reporting)
Proactive, self-directed work style with ability to operate with minimal supervision
We offer a competitive compensation package, comprehensive benefits, and opportunities for professional development in a collaborative and inclusive legal team.
We disclose the compensation range for positions in compliance with local law. Other rewards may include annual bonus plan or variable pay, depending on the role. In addition, Wella Company provides a rich variety of benefits to employees, including health insurance, life and disability insurance, 401(k) retirement plan, paid holidays and paid time off (PTO).
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
If you need assistance and/or a reasonable accommodation due to a disability during the application process, please email NA.This email account will not respond to inquiries regarding the status of a candidate’s application.