Accounting Bookkeeper/Billing

Essential Functions
Accounts Receivable: Process accounts receivable from multiple funding sources, including verifying and posting invoices and payments to the accounts receivable ledger; maintain the daily cash report by recording daily deposits and disbursement transactions; assist with reconciliation of accounts receivable sub‑ledger to the general ledger; prepare month‑end accounts receivable aging reports and monitor accounts for non‑payments, delayed payments and other irregularities; research and resolve payment discrepancies; prepare and post internal charges to various grants.

Accounts Payable: Process accounts payable, ensuring appropriate charges to grant accounts; process agency requests for disbursements and purchase orders using the automated accounting software while ensuring and verifying all required documentation is provided and posting expenditures in a timely manner; manage weekly check runs and Automated Clearing House (ACH) payable transactions; compare payment amounts with amounts due to ensure correct payment is issued; ensure payments are posted in a timely manner and have been approved by management; respond to vendor inquiries regarding invoice payment status; handle and track agency insurance claims; reconcile the agency purchasing credit card monthly statement to ensure backup and grant information is accurate and timely.

Payroll: Serve as back‑up to Payroll Specialist; process semi‑monthly payroll and prepare payroll check requests.

Accountant Support: Prepare and post internal charges to various grants and post all journal entries created by accounting staff; prepare grant billing documents, provide filing, file uploads, and other accounting services support, and data entry; enter all invoices timely and accurately into the financial management system and verify grant coding is correct by communicating with upper management; act as the records management liaison for the accounting department, including storage of records in accordance with the State of Texas records retention statute and regulations; maintain all customer and vendor information in the system.

Desired Education/Job Experience
Associate’s degree in accounting or business administration with at least three (3) to five (5) years of experience in business or governmental accounting; or high‑school graduation, or its equivalent, plus at least five (5) years of accounting experience (related business school or college course work may be substituted for up to two years of experience).

Other Qualifications
Proficient use of Excel; ability to work quickly and accurately with numbers, including addition, subtraction, multiplication, division, and computation of percentages on a ten‑key calculator; demonstrate ability to use a calculator by touch; good working knowledge and application of generally accepted accounting principles; ability to prepare journal entries, reconcile and balance accounts; proficiency in oral and written communication; knowledge of automated accounting systems; ability to operate accounting, spreadsheet, and word‑processing software; ability to read, write, and type 45 words per minute with high accuracy; ability to interpret policies and procedures, understand complex grant contracts and financial arrangements, and analyze data.

Must be proficient in Microsoft Excel, Word, and Outlook; performs other duties as assigned.

This position is Pay Grade 10, with a starting hourly rate of $20.97. This is a non‑exempt position. Open until Filled. Only electronic online applications will be accepted.

AACOG is a qualifying employer for the US Department of Education’s Public Service Loan Forgiveness (PSLF).

AACOG offers a generous benefits package. These benefits can be reviewed at the ADVANTAGES of WORKING for AACOG.

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