Now Hiring Ea

Executive AssistantAt Medallion Bank we finance fun! We are an industrial loan bank that specializes in providing consumer loans for the purchase of recreational vehicles, boats, home improvement, and offering loan origination services to fintech partners. We work directly with thousands of dealers, contractors and financial service providers serving their customers throughout the United States. Medallion Bank is a small company with a big impact. We recognize our employees as our greatest asset and have a culture to prove it!The Executive Assistant (EA) provides high-level administrative support to the CEO and senior leadership team. The EA will serve as a key point of contact for internal and external stakeholders, ensuring smooth communication and efficient operations.Manage calendars for senior leadership, including adjusting calendars to address urgent requests and managing incoming requests; support planning and logistics for leadership team off-sites and recurring reporting cycles.Prepare and organize materials for leadership, formal committee and strategic planning meetings.Handle expense management and reimbursement requests from senior leadership.Triage executive email inboxes, surfacing high-priority items requiring immediate attention and flagging time-sensitive requests; Make travel arrangements in an expeditious, accurate and cost-effective manner. Draft correspondence, reports, and communications on behalf of executives.Coordinate logistics for board meetings, including scheduling, agenda preparation, and distribution of materials.Coordinate management communication schedules and activities with key stakeholders, including directors of the Bank's and parent company's boards.Own Bank-wide ABA training schedules and assignments, including regular tracking and follow-up.Oversee office administration tasks, including scheduling, records storage and filing, assigned vendor management, supply management, visitor handling, etc.Serve as liaison between the executive team and employees, to the extent required and without negatively affecting our open-door policy, ensuring effective information flow. Handle sensitive requests, company confidential information and stakeholder information with discretion; High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with virtual meeting platforms.Bachelor's degree preferred; 5+ years of experience as an executive assistant, ideally within a financial services, corporate, or publicly traded environment.Comprehensive benefits including medical, dental, vision, disability, and life insurance401K with a company matchPTO including 11 federal paid holidays off, vacation time and sick timeFinancial Wellness ProgramVolunteer OpportunitiesAwesome company culture and co-workers who love to work here!Company Wide Open Door Policy