Graduate Administrative/Professional

This position supervises the Abstract Section of the Records Management Branch in the Real Estate Division. Responsibilities include preparing employee evaluations, managing work assignments, verifying staff's work, making recommendations for training, providing coaching and guidance. Updates sales of commercial and residential properties. Reviews daily abstract reports to ensure there are no breakdowns (commercial and residential) and resubdivisions that were missed. Reviews highway plats, prepares composite cards, and updates Excel spreadsheet with new subdivisions and breakdown information. Works closely with Fairfax County Geoinformation Systems (GIS), Circuit Court and Land Development Services (LDS). Provides extensive research for historical data. Trains staff on how to read abstracts (deeds, will books, property breakdowns, street dedications). Drafts and writes correspondence, emails, and Activity Center responses to taxpayers, business representatives, title and settlement company inquiries. Oversees the verification of sample tax bills, mailing address update requests, and name withholding requests. Adheres to the Code of Virginia, Library of Virginia retention schedule, business rules and regulations of Department of Tax Administration (DTA). Works under the direct supervision of the Management Analyst I.
Note: The assigned functional areas for this position are general administrative support, local real estate tax assessment, customer service, document review, and/or data entry. Knowledge of county policies within functional area of responsibility. This may include knowledge of an outside institution, dissimilar operational unit within the county or the basic principles and methods of a professional field.
Executive Assistance
Thorough knowledge of the executive/work unit head's program/area and of county administration and organization.
Intermediate skills in the use of applicable Microsoft Office Suite software;
Intermediate skills in the use of agency specific software applications.
Ability to gather, integrate, and analyze complex data.
Any combination of education, experience and training equivalent to high school graduation and four years of experience providing administrative support in the assigned functional area(s).
Additional Work Schedule Requirements: Overtime may be required during peak times.
Two or more years of experience in local real estate tax assessment.
Three years of experience reviewing and interpreting Real Estate related records or legal documents.
Ability to troubleshoot issues and problems with limited supervision.
Must have the ability to communicate clearly and concisely, orally and in writing.
Intermediate proficiency using Microsoft Office (Word, Excel, and Outlook).
Experience using Foxit or a similar Portable Document Format (PDF) software.

Ability to input, access, and retrieve information from a computer. Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home (including Spanish, Asian/Pacific Islander, Indo-European, and many others.) We encourage candidates who are bilingual in English and another language to apply for this opportunity.

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act.