Head of Project Management

Project ManagerTeam Olson believes together we can make today better! As the Project Manager you will play a pivotal role managing water, fire, mold and restoration projects from start to finish. This role ensures seamless coordination between clients, field teams, and insurance partners, leveraging job mgmt software for all project management, compliance, and documentation tracking. The Project Manager is accountable for maintaining project accuracy, communication, and financial performance through every stage of the restoration process.Develop daily work plans, assign tasks, and document all setup details within the job mgmt software. For Time & Materials projects, establish an on-site binder for crew documentation and ensure all data is mirrored in job mgmt software. Scheduling of crews from project start to completionInsurance & Client CommunicationInitiate and record all adjuster communications in job mgmt software, including approvals, notes, and documentation. Follow communication protocols for complex adjusters using email and job mgmt software. Clearly document which adjuster authorized specific work or expenditures.Vendor & Subcontractor CoordinationSubmit vendor and subcontractor requests through job mgmt software for centralized tracking. Coordinate materials testing and abatement bids; confirm insurance coverage and document within job mgmt software. Project Management & DocumentationUtilize job mgmt software to manage project scheduling, budgets, compliance items, and field updates. Maintain detailed job notes, photos, and moisture readings in the job mgmt software, ensuring consistency with the estimating software. consult leadership as needed. For T&M projects, ensure daily entries, crew notes, and material logs are accurately documented in the on-site binder and reflected in job mgmt software.Estimating & ScopingPerform 360 mapping at initial inspection Complete sketches and scopes in the estimating platform within 24–48 hours of loss. Provide field crews with daily scope details through job mgmt software.Project Tracking & UpdatesMonitor project value, budget status, and gross profit margins within job mgmt software. Request approvals for extended drying times or scope changes via job mgmt software and update all stakeholders accordingly. For TPA, provide daily updates per platform requirements.Project Completion, Billing, & CollectionsFinalize estimate scope and reconcile all equipment counts, vendor charges, and photos within job mgmt software. For T&M projects, review the binder for completeness and ensure all billing documentation is entered into job mgmt software or directly into the estimating platform. Confirm all vendor invoices are accurate and approved for direct billing under Servpro O&P structure. Obtain all required closeout documentation (Certificate of Satisfaction, Authorization to Pay) and upload to job mgmt software. Achieve a 24-hour turnaround from pre-billing to final billing completion. Notify accounting via job mgmt software when projects are ready for billing and approve all invoices through billing. Responsible for follow-up and collection of final payment on all assigned projectsOther Duties as deemed appropriate for the role by Team Olson Executive LeadershipQualificationsProven ability to manage multiple projects simultaneously. Comprehensive understanding of water, fire, and mold restoration processes. Proficiency in job mgmt software, estimating platforms and Google Suite. Excellent communication, organization, and client service skills. NADotted Line SupportMUO Leadership Director of Administration Director of Operations Support Executive Administration Compensation: $50,000.00 - $60,000.00 per yearWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.We're seeking self-motivated, proactive, responsible, and service-oriented teammates to join us in our mission of helping customers in their greatest moments of need by repairing and restoring homes and businesses with an industry-leading level of service. All employees of a SERVPRO® Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO® Franchise. SERVPRO® Franchise employees are not employed by, jointly employed by, agents of, or under the supervision or control of Servpro Franchisor, LLC, in any manner whatsoever.