Bookeeper (Accounting/Finance)

The Accounting Administrator is responsible for supporting the company's accounting and administrative functions through accurate financial data entry, accounts payable processing, account reconciliations, vendor communications, and general accounting support. This role works closely with the Financial Administrator and Administrative Manager to ensure timely and accurate financial reporting, month-end close processes, and efficient office operations.

Essential Duties and Responsibilitie

s

Accounts Payable Administrati

onMonitor and manage the Accounts Payable email inbo

x.Receive, review, and process vendor invoices accurately and timel

y.Verify appropriate approvals prior to payment processin

g.Ensure all expenses are properly coded and categorized within the accounting syste

m.Maintain organized vendor records and invoice documentatio

n.Respond to vendor inquiries regarding payments, credit terms, and account statu

s.Process employee reimbursements and maintain supporting documentatio

n.

Accounting Supp

ortEnter accounting transactions into QuickBooks and other company syste

ms.Maintain the integrity and accuracy of financial records and accounting da

ta.Record receipts and perform required accounting entri

es.Reconcile inventory transactions and related accoun

ts.Prepare reports and analysis as requested by manageme

nt.Support special accounting and administrative projec

ts.

Reconciliations and Month-End C

loseAssist with monthly and year-end closing procedu

res.Reconcile bank accounts and investigate discrepanc

ies.Reconcile corporate credit card statements and supporting recei

pts.Verify accuracy of financial records prior to closing peri

ods.Support preparation of financial reports and schedu

les.

Administrative Su

pportProvide general assistance to the accounting and administrative t

eams.Assist with various operational and administrative t

asks.Support purchasing activities in coordination with Produc

tion.Assist with field payroll data collection and proces

sing.Support fleet management administration, including recordkeeping and repor

ting.Help maintain an organized and professional office environ

ment.

Qualific

ations

Education and Exp

erienceAssociate's degree in Accounting, Business Administration, Finance, or related field pre

ferred.Minimum of 2 years of accounting, bookkeeping, accounts payable, or administrative accounting experience pre

ferred.Experience with QuickBooks re

quired.Construction, landscaping, or service industry experience pre

erved.

Knowledge, Skills, and A

bilitiesStrong understanding of accounts payable and basic accounting pri

nciples.High level of accuracy and attention to

detail.Ability to maintain confidentiality of financial and employee info

rmation.Strong organizational and time management

skills.Ability to multitask and prioritize competing de

skills.Ability to work independently and as part of

a team.Strong problem-solving and analytical ab

ilities.Commitment to accuracy, accountability, and continuous impr

ovement.

Technic

al SkillsProficient with Microsoft Office Suite, including Excel, Word, Outlook, a

nd Teams.Experience with Aspire Landscape Software p

referred.Proficiency with QuickBook

s Online.Ability to quickly learn and adapt to new software and technology p

latforms.

Other Re

quirementsValid Texas Driver's License with an acceptable drivi

ng record.Ability to work in a fast-paced and professional en

vironment.Positive attitude with a proactive, self-starte

r mindset.Demonstrates pride and ownership in wor

xpectationsThe Accounting Administrator is e

xpected to:Process vendor invoices accurately a

nd on time.Maintain current and accurate accounti

ng records.Complete reconciliations within established

deadlines.Support timely month-end and year-end close

processes.Maintain professional relationships with vendors and internal d

epartments.Ensure compliance with company policies and accounting

procedures.Demonstrate reliability, accountability, an

d teamwork.Continuously seek efficiencies and process im

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