Receptionist-Administrative Position- Full Time

Administrative Assistant / Executive Assistant III
This Administrative Assistant / Executive Assistant III role provides high-level administrative support to an office, acting as an information and communication hub while overseeing mailroom and reception operations. The position involves managing a small team, coordinating office logistics such as badge access and conference room scheduling, and performing a wide range of clerical and bookkeeping tasks. The role offers a full-time schedule Monday through Friday and has the potential to transition to a full-time permanent position if it is the right mutual fit.
Manage and provide day-to-day leadership for three employees in the mailroom and reception areas, ensuring smooth operations and coverage.
Provide hands-on support in the mailroom and reception when team members are on paid time off or when additional coverage is needed.
Perform general office duties such as ordering supplies, maintaining records management systems, and handling basic bookkeeping tasks.
Prepare invoices, reports, memos, letters, financial statements, and other business documents with a high level of accuracy and attention to detail.
File and retrieve corporate documents, records, and reports, maintaining organized and accessible filing systems.
Prepare agendas and make arrangements for committee, board, and other meetings, ensuring all materials and logistics are in place.
Act as an information and communication manager for the office, helping to streamline workflows and communication channels.
Conduct research and gather information to support executives and office leadership as needed.
Provide basic mentoring and constructive performance feedback to support the development of mailroom and reception staff.
Work predominantly in a seated position, with occasional lifting of items up to 25 pounds as needed for office and mailroom tasks.
Minimum of 5 years of experience in an executive administrative or executive support role, with 5–7 years of overall administrative experience required.
Proven experience providing high-level administrative support to executives, strongly preferred.
Demonstrated ability to multi-task and manage competing priorities effectively in a fast-paced office environment.
Customer service skills and interpersonal skills that support positive relationships with colleagues, visitors, and stakeholders.
Ability to work independently, manage one’s own time efficiently, and take initiative with minimal supervision.
Ability to keep information organized, maintain accurate records, and handle confidential data with discretion.
Basic mentoring skills to provide support and constructive performance feedback to team members.
Proficiency with Microsoft Office applications, including Microsoft Word, Excel, PowerPoint, and Outlook.
High school diploma or GED required.
Experience acting as an information and communication manager for an office environment.
Experience in administration, administrative support, and general office management.
Working knowledge of Excel for basic data tracking, reporting, and financial documentation.
Experience with Microsoft Outlook for email management, scheduling, and coordination.
Familiarity with records management systems and document filing practices.
Comfort with basic bookkeeping tasks, including invoice coding and preparation of financial statements.
Potential to transition from a contract role to a full-time permanent position based on performance and fit.
This role is based on-site at a client facility in Jackson, Mississippi. The position follows a full-time schedule, Monday through Friday, with hours arranged between 7:00 a.m. The work takes place in an office environment that includes mailroom and reception areas, as well as conference rooms used for meetings and events. The role involves primarily seated work at a desk, using standard office equipment and computer systems, with occasional lifting of items up to 25 pounds in support of mailroom and office operations. The environment relies heavily on Microsoft Office tools such as Word, Excel, PowerPoint, and Outlook for communication, scheduling, and documentation. The dress code is typical for a professional office setting, reflecting a polished and business-appropriate appearance.
Job Type & Location This is a Contract to Hire position based out of Jackson, MS.
If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Aug 14, 2026.

Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.