Real Estate Property Management/ Administrative Position

Administrative Assistant
24 – $25 per hour + excellent benefits, paid time off, and 401(k) with match
Full-time, in-office
At F&F Properties , we’re a dynamic and growing property management company where every voice matters. We’re looking for a Administrative Assistant to join our Property Operations team in beautiful La Jolla .
You’ll play an important role supporting our property operations, leasing processes, and resident services — and be part of a team that truly cares about delivering excellent results while having fun along the way.
3D Customer Focus – Investors, Residents, and Fellow Employees. Urgent Attention to Consistency & Detail – Treat everything with necessary urgency and pay attention to accuracy and getting it right. Do the Necessary when Necessary – Work / Home life harmony. The Administrative Assistant works under the supervision of the Senior Property Manager to assist property managers, Leasing Agents, and residents throughout the portfolio. Responsibilities include general administration, leasing support, resident relations, fiscal oversight, and coordination of property operations. This position requires weekend shifts.
Leasing Support
Support leasing agents with marketing, showings, and new-resident paperwork.
Ensure applications and deposits follow company procedures and Fair Housing requirements.
Prepare leases and move-in documents; Complete rental applications within 72 hours and upload documents into management software and Dropbox.
Resident Management and Satisfaction
Provide responsive, professional service to residents with questions or concerns.
Maintain high standards of resident service and relations.
Help ensure properties are clean, safe, and well-maintained; Keep the Property Manager informed of resident issues or concerns.
Administrative Support
Process rental applications quickly and accurately.
Assist with move-in and move-out paperwork and inspections.
Audit and maintain complete resident records.
Support rent collection efforts and document payments.
Obtain proposals for property work, prepare renewal offers, and serve legal notices as directed.
Process Notices to Vacate and coordinate pre-move-out inspections.
Diligently document applicant and resident interactions in management software and Dropbox.
Adhere to Fair Housing, ADA, and safety policies.
Represent F&F Property Management, Inc. Communicate clearly and professionally in person, by phone, and via email.
Visit properties to serve notices, meet vendors, prepare move-ins and other duties as assigned.
Complete assigned training courses within required timeframes.
Promote F&F positively and encourage resident feedback and community engagement.
At F&F, you’ll be part of a collaborative, high-performance culture where hard work is recognized and your ideas matter. We offer competitive pay ($24 – $25 per hour), great benefits including paid time off, health insurance, and 401(k) with company match , and a fun and supportive work environment in La Jolla .
Professional, courteous, and customer-focused.
Proven experience as an administrative assistant in a similar role.
Prior experience in the property management industry.
Bi-lingual preferred but not required.
Proficient in Microsoft Office Suite and property management software (experience with AppFolio is a plus).
Ability to manage multiple tasks and deadlines in a fast-paced environment.
Knowledge of property management or real estate is preferred but not required.
High school diploma or equivalent; additional qualification in business administration or related field is a plus.
Dental insurance
Flexible spending account
Health insurance
Life insurance