Full time and part time secretary positions

This position serves as the Executive Secretary of the Office of the Assistant Director for the VA Central California Health Care System in Fresno, CA. They are the principal clerical and administrative support position to the Office of the Assistant Director and are responsible for carrying out and coordinating all the clerical and day-to-day administrative support activities for the service.

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Performs program support work, such as program or office planning, correspondence control, serving as a liaison between administrative services and the Assistant Director or the Health Systems Specialist that supports the Assistant Director.

Provides administrative and technical information to callers after determining that the caller has a right and need to receive the information.

Reviews outgoing correspondence and reports prepared by staff, ensuring proper format, correct grammatical content, mathematical correctness, and coordination of facts/routing in accordance with established policy.

Gathers materials for use in reports, presentations, and speeches.

Accumulates and organizes information for the Office of the Assistant Director required for evaluating programs and their requirements.

Reviews all documents, forms, proposals and travel requests before submitting them to the Health Systems Specialist or the Assistant Director.

Makes necessary arrangements for routine and professional staff meetings, which may include coordinating agendas, background information, hotel and travel arrangements, luncheons, speakers, correspondence, and transportation.

Will serve as a back-up timekeeper for the Secretary to the Director and the Secretary to the Chief of Staff, Secretary to the Associate Director and Secretary to the Director.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: Monday - Friday, 8:00am - 4:30pm

Secretary (OA)/ PD02903O and PD02902O

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

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Citizen to apply for this job

In addition to the application and questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.

Selected applicants will be required to complete an online onboarding process. Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)

As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period or 2-year trial period during which we will evaluate your fitness and whether your continued employment advances the public interest. your performance and conduct;

Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest.

For a GS-08 position you must have served 52 weeks at the GS-07. For a GS-07 position you must have served 52 weeks at the GS-06.An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

Communicates effectively, both orally and in writing.

Experience reviewing incoming and outgoing correspondence, ensuring proper format and correct grammatical content. Experience screening and referring telephone calls and visitors.

Experience working in an office setting utilizing administrative practices and procedures.

Skill in use of automated data processing equipment and the software associated for maintaining calendars, word processing, data processing (charts, graphs, illustrations etc.), Experience working in an office setting utilizing advanced administrative practices and procedures.

Communicates effectively, both orally and in writing, to effect necessary changes and carry out program objectives.

Experience screening telephone calls and visitors to the office, referring to staff members and forwarding to the supervisor only those calls or visitors requiring that person's attention.

Reviewing outgoing correspondence and reports prepared, ensuring proper format, mathematical correctness, correct grammatical content, and ascertaining that all necessary coordination of facts has been completed and is in accordance with established policy. Experience handling requests for information and resolving problems, meeting and dealing with all levels of government, private sector and/or the public.

Advanced skill in use of automated data processing equipment and the software associated for maintaining calendars, word processing, data processing (charts, graphs, illustrations etc.), For more information on these qualification standards, please visit the United States Office of Personnel Management's website at

Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments.

Receiving Service Credit for Earning Annual (Vacation) Leave : Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at

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Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.