Buyer / Supply Chain / Procurement / Inventory

Description

Essential Duties and Responsibilities

Procurement and Supplier Management

Research and identify qualified suppliers, products, and services to support operational requirements.

Solicit and evaluate supplier quotations, bids, and proposals.

Analyze supplier offerings based on quality, price, reliability, service, and delivery performance.

Recommend vendors and products that best meet organizational needs and purchasing objectives.

Establish and maintain productive relationships with suppliers and service providers.

Assist in negotiating pricing, delivery schedules, and purchasing terms.

Purchasing Operations

Review and verify purchase requisitions for accuracy, completeness, and authorization.

Consult with requestors to clarify specifications, quantities, and purchasing requirements.

Recommend alternative products, materials, or services when appropriate.

Create and issue purchase orders and ensure timely processing of procurement requests.

Monitor open purchase orders and expedite orders to meet operational requirements.

Track supplier performance and address delivery or quality concerns.

Inventory and Materials Management

Monitor inventory levels of production supplies and materials to maintain established inventory targets.

Coordinate purchasing activities to support production schedules and business operations.

Assist in forecasting material requirements through analysis of historical usage and future demand.

Collaborate with operations, production, and warehouse personnel to minimize stock shortages and excess inventory.

Receiving and Invoice Support

Verify receipt of goods by comparing receiving documentation to purchase orders.

Investigate and resolve discrepancies involving quantities, pricing, quality, or damaged shipments.

Coordinate with suppliers and internal departments to resolve receiving and invoicing issues.

Facilitate payment authorization by ensuring accurate receiving and purchasing documentation is provided to accounting.

Reporting and Continuous Improvement

Maintain accurate purchasing records, supplier files, and documentation for audit and compliance purposes.

Analyze purchasing data and supplier performance metrics.

Provide information and recommendations regarding purchasing trends, forecasting, and cost‑saving opportunities.

Participate in continuous improvement initiatives to enhance purchasing efficiency and supply chain performance.

Support achievement of departmental and organizational purchasing goals.

Requirements

Required Knowledge and Skills

Knowledge of purchasing principles, supplier management, and inventory control practices.

Strong analytical and problem‑solving skills.

Ability to evaluate vendor proposals and make sound purchasing recommendations.

Knowledge of procurement processes, contracts, and purchase order systems.

Proficiency in ERP systems and Microsoft Office applications, particularly Excel.

Strong organizational and time‑management skills.

Excellent negotiation, communication, and interpersonal skills.

Ability to manage multiple priorities and deadlines in a fast‑paced environment.

Attention to detail and commitment to accuracy.

Education and Experience

Bachelor’s degree in business administration, Supply Chain Management, Purchasing, Operations Management, or related field preferred.

Minimum of 3 years of purchasing, procurement, inventory control, or supply chain experience.

Experience in a manufacturing environment preferred.

Experience with ERP/MRP systems strongly preferred.

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