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Executive Assistant
Operations

Employment Type: Permanent

At Veriforce, we help companies in high-risk industries keep their people, worksites, and supply chains safe and compliant. As a global leader in contractor and supply chain risk management, our SaaS platform simplifies contractor onboarding, credentialing, and compliance while providing powerful analytics and insights. Beyond software, we offer expert support, training, and consulting so our clients can operate with confidence. Veriforce is seeking a highly organized Executive Assistant to provide comprehensive support to the company's President. S. and global operations. The ideal candidate is a proactive problem-solver with exceptional judgment, outstanding communication skills, and the ability to handle sensitive and confidential information with the utmost discretion.

Maintain organized systems for documents, files, and records to ensure the President's office runs efficiently.

Coordinate logistics for meetings, offsites, and executive events, including venue selection, catering, and materials preparation.

Plan and execute domestic and international travel itineraries, anticipating needs and resolving conflicts proactively.

Meeting and Event Planning

Prepare agendas, presentation materials, and briefing documents ahead of key meetings.

Draft, proofread, and manage correspondence on behalf of the President, ensuring accuracy and a professional tone.

Prepare briefing materials, talking points, and follow-up summaries for meetings with internal stakeholders, clients, and the Board of Directors.

Project Management and Cross-Functional Collaboration

Support special projects and initiatives on behalf of the President, tracking deadlines and deliverables.

Act as a liaison between the President's office and internal/external stakeholders, including ELT, clients, and Board members.

Administrative Support

Handle day-to-day administrative needs, including reporting, travel arrangements, and general office support.

Facilities Management

Support the President and Executive Assistant to the CEO with facility management duties as required including scheduling maintenance, cleaning, catering, etc. Experience as an Executive Assistant or similar administrative function

Demonstrated ability to handle highly confidential information with sound judgment and discretion.

Strong project management skills with the ability to manage multiple priorities in a fast-paced environment.

Proficiency in Microsoft Office, calendar, and travel management tools.

Bachelor's degree preferred or equivalent professional experience.

We have colleagues and customers across North America and around the world.

100% employer-paid medical and dental insurance for employees

Monthly contributions to Health Savings Accounts

A 401(k) match that is immediately fully vested

Remote work opportunities