FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant II
The College of Liberal Arts and Sciences Theatre Program is hiring an Administrative Assistant II to serve in a frontline role within the department's dynamic office environment, collaborating with faculty, staff, and students.
The Department of Music and Theatre is committed to a philosophy of education that draws its goals from the larger purposes of liberal arts education and Iowa State's vision to advance the land-grant ideals of putting science, technology, and human creativity to work. With strong undergraduate music and theatre programs, students study with full-time faculty professionals in a supportive environment that encourages students to become their best.
This role will oversee general office administration tasks in the main Theatre office, create theatre programs, assist with publicity and marketing, supervise student office staff, update the department website and social media, serve as student job support and timekeeper for the department, process book orders and student course ratings, manage course and curriculum listings, and communicate with prospective students and their families about exciting opportunities at ISU.
Through our four pillars, the Department of Music and Theatre:

Prepares music and theatre students for professional life.
Creates high impact learning experiences for students across the university.
Serves as the cultural life force for the university, Iowa, and beyond.
Provides a welcoming community for all.
Office Administration: Oversee general office administration tasks. Perform a variety of administrative support activities, including preparing minutes, notices, agendas, and correspondence.
Support the Department Chair: Assist the department chair with various administrative tasks. Arrange calls, schedule meetings, and make travel reservations and itineraries. Draft communication and proofread for grammar, spelling, and punctuation.
Event and Travel Coordination: Assist faculty with auditions, purchasing scripts, coordinating travel, and other needs.
Recruitment and Scholarships Coordination: Collaborate with the department chair, administrative team, and recruitment committee on recruitment and scholarship activities.
Financial Transactions and Reporting: Handle financial transactions, budgets and related documentation. Conduct moderately complex research, gather data, and prepare reports.
Marketing Assistance: Support the department chair in marketing efforts for the department. Experience or education in the theatre or music fields.
Demonstrated experience providing administrative support to multiple stakeholders and coordinating multiple priorities or projects.
Financial transaction oversight and tracking experience.
Demonstrated customer service experience with a variety of constituents, along with proficiency in Microsoft Office Suite, calendar management, and Canva.
Immigration sponsorship is not available for this position.
Application Instructions: To apply for this position, please click on "Apply" and complete the Employment Application. Letter of Application/Cover Letter
Why Choose Iowa State University? Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

Retirement benefits including defined benefit and defined contribution plans
Generous vacation, holiday, and sick time and leave plans
Life insurance and long-term disability
Flexible Spending Accounts
Employee Assistance Program
If you have questions regarding this application process, please email View email address on click.appcast.io.