Administrative Professional Support, Senior

Your organization and initiative set the pace for project success.
You’ll lead the coordination of engineering and land development projects, supporting teams whose work shapes communities across the Boston area.

Bohler’s Boston, MA office is seeking a Senior Administrative Assistant who combines strong organizational and accuracy skills with collaboration and a proactive approach to project support. In this role, you’ll partner closely with managers, engineers, and clients to keep projects moving efficiently, from proposals and permitting to final approvals, while mentoring others and modeling excellence in administrative operations.

Prepare proposals and correspondence from draft to client-ready with precision and consistency

Coordinate project setup, track milestones, and manage documentation across multiple systems

Use Vantagepoint and other internal platforms to assist with project invoicing, reporting, and billing coordination

Support project managers through financial tracking, AR follow-up, and client communication

Compile and format applications and submittals for outside agencies, ensuring completeness and accuracy

Mentor administrative staff and assist with onboarding or training of new team members

Partner with leadership to streamline workflows and improve administrative processes

Exposure to the full lifecycle of land development projects

Opportunities for professional growth through training, mentorship, and leadership development

High school diploma or GED required; associate or bachelor’s degree preferred

5+ years of administrative experience supporting management or project-level teams

Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); knowledge of CRM or Vantagepoint a plus