Buyer- Finance/Purchasing

Contract & Purchasing CoordinatorJoin Maya Hotels and take the next step in your career!Are you a detail-oriented professional with a passion for hospitality, finance, vendor relations, and contract management? Maya Hotels is seeking a Contract & Purchasing Coordinator to support procurement and vendor contract oversight across our hotel portfolio. In this role, you will help ensure that vendor agreements are cost-effective, compliant, and aligned with brand standards while supporting operational purchasing needs. This is a high-impact role that bridges operations and finance, driving cost control, vendor accountability, and contract optimization across the portfolio.Why Join Maya Hotels?Maya Hotels is a leading name in the hospitality industry, dedicated to providing exceptional guest experience. We are proud to represent multiple outstanding brands including Holiday Inn Express, Candlewood Suites, avid Hotel, Tru, Hilton Garden Inn, Hampton Inn and Aloft. What We Offer:Medical, dental and vision insurance.100% employer paid life insurance.Retirement savings: Employee perks: employee referral program, hotel discounts, and more!Competitive salary and performance-based bonuses.Career growth opportunities within the Maya Hotels family.The chance to work with twelve well-respected hotel brands.Contract Management & NegotiationLead and support negotiation of vendor contracts, including pricing, service levels, scope, and termsManage and track annual contract renewals across all properties, ensuring timely execution and cost optimizationEvaluate existing contracts and identify cost-saving opportunities and efficiencies prior to renewalMaintain and organize all vendor agreements, contracts, and pricing structuresPartner with leadership to standardize contracts and pricing across the portfolio where applicableVendor Management & Strategic SourcingVet, onboard, and maintain relationships with approved vendors and service providersSource and evaluate new vendors; obtain and compare RFQs/RFPs and competitive bidsMonitor vendor performance, service quality, and adherence to contract termsAct as the primary point of contact for vendor escalations and issue resolutionEnsure vendors comply with insurance, safety, and brand requirementsProcurement OperationsIssue and manage purchase orders in alignment with negotiated contracts and budgetsCoordinate with department managers to validate purchase requests for accuracy and operational needTrack all incoming orders, ensuring timely delivery and resolving discrepanciesSupport general managers and department heads with purchasing needs and vendor coordinationOversee direct-to-site and bulk equipment orders (e.g., PTAC units) to ensure accurate distributionQuote Management & Project SourcingObtain, review, and compare quotes for recurring and project-based servicesEnsure all quotes are complete, aligned in scope, and competitively priced before submissionReview and finalize quotes submitted by general managers to ensure clarity, consistency, and cost efficiencyReporting & ComplianceTrack and analyze purchasing and contract data to identify cost savings and performance trendsAnalyze budget vs. actual spending, ensuring strong cost controlSupport finance with invoice review, accruals, and audit readinessEnsure procurement and contracts align with Hilton, IHG, Marriott International brand standards and approved vendor programsMaintain accurate records in compliance with company policy and audit standardsStandardization & OversightCreate consistency in contract negotiation, vendor selection, and procurement processes across all propertiesDevelop and implement best practices to improve efficiency and cost control portfolio-wideEducation, Skills and Abilities:Education: Associate's degree in Business, Finance, or Hospitality preferred; equivalent experience consideredExperience: 2+ years in purchasing, procurement, vendor management, or contract coordination; hospitality or multi-property experience preferredTech-Savvy: Proficiency in Microsoft Office (especially Excel) and procurement/accounting systems (BirchStreet, Coupa, HotSOS, Bill.com or similar) preferredNegotiation Skills: Ability to support and lead vendor negotiations and contract discussionsAnalytical Skills: Ability to analyze purchasing data, contracts, and identify cost-saving opportunitiesCommunication: Strong interpersonal skills for vendor negotiations and cross-functional collaborationOrganization: Highly detail-oriented and able to manage multiple contracts, vendors, and prioritiesPhysical Requirements:Frequent use of hands for typing, writing, and handling office equipment.Must be able to drive between hotel locations or vendor sites, as needed (valid driver's license required).Visual acuity to read invoices, spreadsheets, contracts, and other documents.Comfortable working in both office and on-site hotel environments.Apply today by submitting your resume detailing your relevant experience to show us why you're the perfect fit for Maya Hotels. We look forward to welcoming you to the Maya Hotels Family!We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. Qualified individuals with disabilities who require reasonable accommodation to perform the essential functions of the job should contact the Human Resources department.