Head of Operations & Business Management

Perform duties to provide administrative support to all functions within the Operations department including IT, Purchasing, Operations and Banking, working within the limits of standard or accepted practice.

Provide administrative support to all members of the Operations department and Management. Handle all mailings and billings and process and track approved office supplies for all A/R offices.

Compose letters and submit them to Management for signature and approval. Assist management in the preparation of presentations as necessary.

Manage calendars, arrange meetings, and plan and set up conferences and events and prepare materials as necessary.

Operations Help Desk support.

Assist all members of the operations team (IT, Purchasing, Operations, Banking) in accomplishing their goals and objectives.

Prepare reports, correspondence, presentations, and other communication materials.

Conduct research, prepare reports and financial data.

Attending staff meetings with operations team and staff to keep well informed, and to ensure follow-up on decisions or actions to be taken by staff.

Provide administrative support and computer skills for special projects.

Always conduct business with the highest standards of personal, professional, and ethical conduct.

Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.

May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems, and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.

Follow all policies and Standard Operating Procedures as instructed by Management.

Perform any range of special projects, tasks and other related duties as assigned.

Associate degrees in business or related field from an accredited college or university, and two to three years of administrative experience; Excellent customer service skills

Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point, Visio, and Outlook. Ability to work with sensitive or confidential information.

This position works under usual office conditions.

• The employee is required to work at a personal computer as well as be on the phone for extended periods of time.
• The incumbent must be able to work extended and flexible hours and weekends as needed.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Travel Work may involve some driving/traveling to properties.

Monday Thrugh Friday : 10:30 am to 7:00 pm

As a full-time associate, you will be eligible for full comprehensive benefits to include your choice of multiple medical plans, dental, and Vision. In addition, you will be eligible for time off benefits, paid holidays, and a 401k with company match. Occasional travel may be required to attend training and other company functions.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a “reasonable accommodation,” as defined under applicable disability laws, may make a request through our designated contact channel View email address on click.appcast.io Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. we will respond in accordance with Local Law 144, within 30 days.