Front Desk Administrative Receptionist Position

At Thomas & Hutton, you'll play an important role in creating a professional, organized, and welcoming experience for our clients, visitors, and employees while helping keep daily office operations running smoothly. If you take pride in providing exceptional service, enjoy interacting with people, and can confidently manage a variety of administrative responsibilities in a fast-paced professional environment, this role is for you.

Serve as a professional and welcoming first point of contact for clients, visitors, vendors, and employees entering the office

• Regularly answer and manage the main office phone line, professionally directing calls, responding to inquiries, and taking accurate messages
• Maintain an organized and welcoming front desk and reception area
• Regularly drive to local restaurants, caterers, stores, and other locations to pick up lunches, meals, refreshments, and supplies for meetings, employee events, and company functions
• Support employee celebrations, appreciation events, office gatherings, and company-sponsored activities
• Coordinate mail, UPS shipments, internal distributions, and other incoming and outgoing materials
• Support bid pickups and deliveries to ensure timely handling of project documents and materials
• Maintain and reconcile petty cash records in accordance with company procedures
• Coordinate newspaper advertisements and other administrative placements as directed
• Provide notary services for company documents and related administrative needs
• Provide additional administrative and operational support to the office as needed

equivalent education and relevant administrative experience will be considered

• 2+ years of administrative, receptionist, customer service, or office coordination experience, preferably within a professional services or office environment
• A professional and polished approach to greeting clients, answering telephone calls, and interacting with employees, vendors, and visitors
• Strong customer service orientation and ability to represent Thomas & Hutton professionally as a primary point of contact for the office
• Strong written and verbal communication skills, including professional telephone etiquette
• Proficiency with Microsoft Word, Excel, Outlook, and calendar management
• Experience coordinating meetings, catering, events, and general office logistics
• Ability to appropriately handle confidential and sensitive information
• Flexibility and willingness to assist with a variety of office and employee needs as they arise
• local driving to pick up lunches, meals, refreshments, supplies, and other items for meetings and events is a regular responsibility of this position

Competitive pay plus performance bonus

• Top-tier health, dental, vision, and prescription coverage
• 401(k), generous PTO, holidays, and tuition assistance
• On-site: This is an on-site, front-office position . Consistent in-person presence is essential to successfully perform the reception, telephone, meeting support, and office coordination responsibilities of the role.

At Thomas & Hutton, our mission of "Building Relationships and Solutions for Success" shapes how we serve our clients, strengthen our communities, and invest in our team. As a private employee-owned firm consistently recognized as a Top Workplace and recipient of PSMJ's Build a Better World Award, we're known not only for exceptional projects but for how we treat people and our communities.

We equip you with cutting-edge tools, technology, and software to work efficiently and excel. Our career development programs, including PaTHways and T&H University, combine with approachable leadership and a collaborative environment to support your professional growth at every stage. Pair that with competitive benefits, genuine work-life balance, and meaningful opportunities to give back through T&H Helping Hands, and it's clear why so many professionals choose to grow their careers here.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications and analyzing resumes. If you would like more information about how your data is processed, please contact us.