Legal - Paralegal - Remote

Estate & Probate Paralegal / Office Manager

Step into a key role where your estate and probate experience drives both the legal work and the success of the firm.

Gaggos Flaggman, PLLC is a focused estate planning, probate, and business law firm led by William H. We help clients protect assets, navigate complex matters, and plan with confidence. We are seeking a full-time, in-office professional who can operate as both a senior paralegal and the operational backbone of the firm . This is not an entry‑level role. You will step into a busy, active practice and take ownership of both legal work and day‑to‑day office flow. The right person will reduce workload, not require training from scratch.

Monday through Friday, 40 hours per week. No remote work. No nights or weekends.

You bring meaningful, hands‑on experience in estate planning, probate, and trust administration and are confident managing matters independently in a busy practice. You take pride in producing polished, accurate work and are comfortable reviewing, editing, and finalizing legal documents at a high level.

Prepare and edit estate planning documents with precision

Review and update beneficiary designations and related documents

Draft, edit, and finalize client and legal correspondence

Ensure all documents are properly formatted and court‑ready

Organize and maintain physical and digital files

Support daily office operations, including client intake and coordination

Handle light administrative tasks and occasional errands as needed

Experience with all facets of estate and trust administration, including completing beneficiary designation forms, preparing and processing change of ownership documentation, fiduciary account reporting, transitioning from revocable to irrevocable trust administration, and administration within probate court

7+ years of experience in estate planning, probate, and/or trust administration

Proficiency in Microsoft Word, including formatting, styles, and document structure

Proficiency in Microsoft Outlook for email and calendar management

Advanced proficiency in Adobe Acrobat Pro, including editing and finalizing legal documents

Experience with HotDocs or the ability to independently produce comparable document work product

Comfortable and efficient typing skills, approximately 55+ CWPM

Full‑time, 40 hours, Monday through Friday

A 32‑hour schedule, Monday through Thursday, may be considered for the right candidate, with salary prorated accordingly

Paid sick time and flexible scheduling when needed

Paid holidays, including July 4th, Christmas, New Year’s, and select additional days

Small, supportive office environment where your work has direct impact

This is a quiet, professional office with a mix of client interaction and focused work time.