Front Desk Administrative Receptionist Position

Administrative Assistant/ Receptionist
We're looking for a welcoming and organized Administrative Assistant II to join our team in Northbrook, IL. In this role, you'll be the friendly face of our office, greeting visitors and providing helpful support to guests, clients, and staff. You'll also play a key part in keeping our Operations team running smoothly with a variety of administrative and mailroom tasks. If you enjoy helping others and thrive in a busy office environment, we'd love to hear from you!
Reception Responsibilities:
Open and close the reception desk each day, making sure our front office is ready for business.
Greet and assist visitors, customers, and vendors, ensuring everyone feels welcomed and well taken care of.
Help keep our office secure by managing logbooks, visitor badges, and employee badge processes.
Administrative Tasks:
Manage payroll for temporary employees, run roster reports as needed.
Schedule manufacturing tours and help coordinate exciting company events.
Assist with expense reports and travel arrangements for team members.
Organize monthly employee meetings and prepare materials for presentations.
order flowers for special occasions.
Sort and distribute office mail and packages (U.Mail sales representatives' materials every other week and send out promotional items.
Update mail slots for new/separated employees and keep mail room supplies stocked.
Jump in to help with other tasks as needed we're a team!

High school diploma
Bilingual (Spanish/English)
At least 2 years of experience in reception or office administration.
Comfortable using Microsoft Office (Word, Excel, Outlook, PowerPoint).
Ability to handle confidential information with professionalism.
Prior mailroom experience is a bonus!