Administrative Assistance - Bookkeeper

Job Description

Job Description Join our dynamic organization as an Administrative Bookkeeper, where your expertise will drive efficient financial management and seamless administrative operations. This vital role offers an exciting opportunity to contribute to a mission-driven environment, ensuring accurate financial records and supporting daily office functions with energy and precision. If you thrive in a fast-paced setting and are passionate about maintaining organized, compliant, and transparent financial processes, we want to hear from you!

Responsibilities

Financial & Accounting Management:

Execute day-to-day bookkeeping, general ledger entries, AP/AR, and bank/account reconciliations using QuickBooks.

Prepare GAAP-compliant financial statements, balance sheets, and budget reports for audit readiness.

Process timely payroll and maintain detailed records in full regulatory compliance.

Collaborate with the Treasurer to develop organized filing systems for all financial documents, checks, pledges, and flower donations.

Church Operations & Facility Administration:

Oversee daily facility usage, maintenance, IT/network systems, church calendar, and master database.

Coordinate, implement, and support church programming, proactively troubleshooting scheduling or logistical conflicts.

Recruit, train, and supervise volunteers to ensure smooth event execution and administrative operations.

Executive Support & Pastoral Assistance:

Provide high-level administrative support to the Rector, including scheduling, research, and information distribution.

Deliver welcoming receptionist coverage, managing incoming calls, emails, and mail with a one-business-day response standard.

Maintain strict confidentiality and exercise sound judgment when handling sensitive parishioner and personnel matters.

Parish Communications:

Produce all print and digital communications, including weekly worship bulletins, special services materials, newsletter inserts ("News in the Pews"), and website updates.

Coordinate proofing processes with the Rector and Musician to ensure high-quality, error-free publications.

Qualifications & Core Competencies

Accounting & Financial Expertise: Verifiable bookkeeping or accounting experience, with strong mastery of double-entry principles, GAAP standards, general ledger maintenance, and financial reporting.

Technical Proficiency: High proficiency in accounting software (QuickBooks Online) and advanced Excel skills (formulas, financial modeling, budgeting).

Payroll & Reconciliations: Proven track record in payroll processing, AP/AR management, journal entries, and complex account/bank reconciliations.

Non-Profit / Public Accounting (Preferred): Familiarity with non-profit accounting standards or public accounting practices.

Data & Communication Skills: Ability to analyze financial data, write clear summaries for stakeholders, and maintain pristine, audit-ready records.

Organization & Adaptability: Exceptional organizational and multi-tasking skills with sharp attention to detail and strong time-management under pressure.

This role offers an engaging environment where your skills directly impact the organization’s success while providing opportunities for professional growth in finance and administration. We are committed to fostering an inclusive workplace that values your contributions every step of the way!