FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant

URA-AFT Administrative

The Office of Climate Action (OCA) stewards implementation of the Climate Action Plan across the university. Our mission is to transform Rutgers into a living lab for climate action, working toward our climate goals by embodying our core values. This work is built on a foundation of actionable scholarship, guided by an ethic of service and justice, working to achieve our climate goals. It includes continuous evaluation informed by rigorous, transparent data collection. OCA works with academic, operational, financial, and engagement units across Rutgers.
Rutgers, The State University of New Jersey is seeking an Administrative Assistant for the Office of Climate Action. This position reports to the Chief Climate Officer and provides administrative support and performs related duties as assigned.
Importantly, this position serves as the first point of contact for many when engaging with OCA and is expected to engage professionally and respectfully with a wide range of audiences, while maintaining the integrity and interests of OCA.
Handles tracking projects, coordinating agendas for meetings, conducting research and managing ad hoc projects as necessary.
Serves as the OCA liaison with Institutional Planning and Operations - Business Service relating to invoices/payments, initiating procurement of needed goods and services (creating purchase requisitions/orders), managing office/copier supplies, obtaining signatures on forms, completing other required documentation for procurement purposes, and other various finance and administrative related duties as needed.
Creates routine communication materials, including, but not limited to monthly newsletters, social media posts, website posts, and others.
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Medical, prescription drug, and dental coverage
Paid vacation, holidays, and various leave programs
Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
Life insurance coverage
Full Time

Daily Work Shift
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System.
Union Description
URA-AFT Administrative

PeopleSoft

Seniority Unit
Position Pension Eligibility
Bachelor's degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.

Good communication skills and computer literacy.
Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Access, PowerPoint, etc.), video/calls/conferencing, and email applications.
Sufficient knowledge of university operations to establish and maintain appropriate priorities.
5 years of relevant experience in an administrative function.

• Computer literacy.
• Comprehensive knowledge of Rutgers University policies, procedures, and organizational structure; Equipment Utilized

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. For additional information please see the Non-Discrimination Statement at the following web address: