FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant to the Principal

Diocese of Phoenix Catholic Schools St. John Paul II Catholic High School - Avondale, Arizona Open in Google Maps

This job is also posted in Diocese of Phoenix Catholic Schools

Job Details

Job ID: 5869910

Application Deadline: Posted until filled

Posted: Aug 04, 2026 6:00 AM (UTC)

Starting Date: To Be Determined

Job Description

I. GENERAL DESCRIPTION:

The Administrative Assistant to the Principal provides high-level administrative support to the Principal; assisting the principal with the management of communications, schedules, meetings, projects, and day-to-day priorities. This position as an assistant to the principal, helps to ensure that the office of the principal operates effectively, efficiently in keeping with the school’s mission.

Status: Grade 2, Non- Exempt, 12 months. (Classification is 12A: Non-duty days during the student school calendar are the same as the teaching staff. All other days in the fiscal year are work days except earned vacation).

40 hours per week

Usual Hours are 7:30 AM to 4:00 PM. Occasional work on weekends and/or evenings.

Benefits per Diocese of Phoenix Benefit guidelines.

Reports to the Principal

II. ESSENTIAL JOB FUNCTIONS

Supports the Principal with phone calls; maintenance of records of appointments, schedules meetings, and assists with communication

Manages the principal’s schedule, appointments and priorities including preparation for meetings, set up, record keeping, and minutes

Takes care of Principal's correspondence (incoming and outgoing) including creating, formatting, producing and editing correspondence and other written materials

Tracks credit card expenses, organizes purchase order process and processes mail

Develops and maintains good relationships with the faculty and staff, students and parents

Initiates correspondence on a variety of matters requiring an in-depth understanding of educational programs, as well as school system policies and procedures

Administrative lead for all yearly forms (i.e., NCEA, Diocesan, Accreditation, etc.) assisting with the preparation of the WCEA & AdvancEd Accreditation Review, working with the Principal

Maintains and updates the filing system and materials

Prepares for School Advisory Board meetings including the meeting agendas, room preparation, taking notes, minutes, and tracking items

Maintains the school administrator’s dashboard

Organizes and Maintains files for Principal, including personnel files, Safe Environment, accident reporting and school files

Coordinates the Safe Environment Training for the school, keeping track of the requirements and communication to faculty, staff, students and volunteers.

Tracks teacher certification requirements and renewal deadlines, as well as other teacher requirements such as SET, Fingerprint cards, and Kino Certification for the Principal.

Records solicitation activity, donor stewardship, gift tracking, acknowledgement and pledge redemption

Provides documentation (certificates and hours) for Professional Development provided on campus.

Supports school administrators and staff on the annual review and audit of retention of records.

Provides back up assistance to other office staff in greeting visitors, answering the telephone, assisting students and staff when needed

Performs any other job-related tasks deemed necessary and/or assigned by the Principal

III. REQUIRED EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES TO PERFORM ESSENTIAL JOB FUNCTIONS

Active practicing Roman Catholic in full communion with the Church

Excellent communication skills with both children and adults, including ability to speak and write in a positive manner

Able to understand and clearly express the mission of Catholic Schools, especially St. John Paul II Catholic High School

3-5 years of administrative or executive support experience

Proficiency in spoken and written Spanish is a plusStrong initiative, creativity, organizational and problem-solving skills, and attention to detail

Ability to maintain confidentiality

Ability to answer questions about Catholic Education and Catholic teachings

Experience with event planning; self-starter and attentive to details

Good judgement in handling different personalities and emerging situations; an ability to observe and actively listen in assessing individual student, staff, and program needs

Professional appearance and demeanor

Ability to work cooperatively with others utilizing effective interpersonal communication skills

Experience with Microsoft and Google platforms for email, word processing documents, spreadsheets, and document sharing

Able to lift and move boxes and materials (up to 40 pounds)

Must possess a strong desire to serve

Disclaimer

This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, school administration reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, technological developments, etc.).

Position Type: Full-Time

Job Categories:

Administration Assistant Principal/Dean/Head

Support Staff Administrative Assistant

Support Staff Secretary

Job Requirements

Citizenship, residency or work visa required

Contact Information

Veronica Ramirez , Administrative Asst. to the Principal

St. John Paul II Catholic High School

Phone: View phone number on click.appcast.io

Email: View email address on click.appcast.io

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