Virtual EA

Executive Assistant

Housing Development Corporation MidAtlantic (HDC) is currently seeking a Full-Time Executive Assistant.

Every role contributes to housing stability, stronger communities, and opportunities for residents to thrive.

Since 1971, we've been trusted developers, property managers, and community partners, working alongside our neighbors to create real change. Today, we own and/or manage over 3,300 apartments across Pennsylvania, Delaware, and Maryland, serving nearly 4,500 residents including seniors, families, and individuals living with disabilities.

At HDC, you'll be part of a team that values excellence, equity, collaboration, community, and integrity. We invest in our people, support growth and development, and empower our employees to make a difference—both in our communities and within the organization.

Medical, Dental & Vision Coverage (Available Day 1)

• 11 Paid Holidays + Floating Holiday (Available Day 1)
• Summer Hours – Office closes at 12 PM on Fridays
• Employer Paid Life & Long-Term Disability Insurance
• Employee Assistance Program
• Student Loan Reimbursement (Eligible Non-Profit Employees)
• Employee Housing Opportunities
• Quarterly Incentive Performance Bonus

The Executive Assistant will provide excellent administrative support to maximize efficiency and effectiveness of the CEO and COO in advancing HDC's mission and strategic direction. They will assist and support organizational planning, stakeholder engagement, advocacy, board relations and governance, along with special projects and initiatives managed directly by the Executive Office. They will interface with both internal and external stakeholders, this includes staff, board members, community partners, and elected officials.

Coordinates with key staff to ensure follow-through on commitments and successful execution of tasks and activities on behalf of the Executive Office. Keeps abreast of Executive Office priorities and short- and long-term commitments to proactively identify potential support needs and opportunities for efficiencies. Create and maintain contacts with local, state, and federal legislators across HDC's footprint, and plan opportunities for the Executive Office to meet regularly with elected officials. Provides support for and coordination of data and information requests for critical partners and funders. Provides direct administrative support to the CEO and COO. This includes, but is not limited to, timekeeping, managing calendars, processing invoices, coordinating schedules and travel, sending meeting invitations, arranging conference calls and video conference meetings, answering telephones, receiving, and screening communications, and reviewing documents for accuracy, format, and compliance with HDC policies and procedures. Provides a bridge for smooth communication between the Executive office and internal departments; Collaborates with HDC's Operational Leadership Team Executive Leadership Team as needed to move forward special projects and routine meetings. Prepares for Board of Directors meetings and committee meetings that includes meeting minutes, meeting agendas, and supporting material for dissemination to members. Provides support to the Executive office in various levels of communication and correspondence to staff, Board of Directors and external stakeholders. Provides supervision of Home Office Manager and oversight of Home Office operations.

Position requires high school diploma or equivalent. Position prefers a bachelor's degree and two years' experience in project/program coordination or executive administration function. Demonstrated experience and ability to organize complex projects and tasks. highly adaptable and flexible. Strong computer skills with expert level proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). High level of integrity and professionalism, able to handle confidential information.

Quality of Work: Demonstrates commitment to their area of work, capability, and efficiency in completing work, and dedication to providing the highest quality deliverables and services. Takes ownership of their work and understands its impact on residents, partners, and the organization. using newly gained knowledge and skill on the job and learning through their application. Recognizes the importance of racial equity, diversity, and inclusion (REDI) and able to build knowledge and understanding of REDI concepts.

Work environment will be indoors and will require occasional travel and evening hours for board meetings. Hybrid schedule: working in person Mondays, Wednesdays, and Thursdays, remote work on Tuesday and Fridays.

HDC MidAtlantic is an equal opportunity employer and does not unlawfully discriminate against employees or applicants for employment on the basis of an individual's race, color, religion, creed, gender identity or expression, sexual orientation, sex, national origin, age, disability, marital status, veteran status, or any other status protected by applicable law. This policy applies to all terms, conditions, and privileges of employment, including recruitment, hiring, placement, compensation, promotion, discipline, and termination.