Head of Programme Management

Program Coordinator
Amyx is seeking to hire a Program Coordinator to support the Defense Threat Reduction Agency (DTRA) Cooperative Threat Reduction (CTR) Advisory and Assistance Services (A&A) subcontract in the Lorton, VA area. The Department of Defense (DOD) works cooperatively with allies and partners to reduce or eliminate weapons of mass destruction (WMD) threats. The cooperative nature of the DOD's activities yields a secondary benefit of strengthening regional alliances, deepening existing partnerships, and attracting new partners.

Supports administrative needs of the CTR Deputy Director, including calendar management, travel coordination, and other administrative actions as requested

Provide office support services, including quality document preparation. The contractor shall provide quality assurance of documents and ensure formats are following the DoD correspondence manual and other applicable standards

Interface and correspond with external executive agencies, to include high level Department of Defense officials, Interagency, international, and Intelligence communities, as well as academia, foreign countries, and the public sector

Coordinate all aspects of travel for the Senior Leader, to include local, domestic, and overseas travel using Defense Travel System (DTS) and internal systems

Review documents for official signature, coordination, or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines

Manage flow of correspondence, classified and unclassified

Edit and produce final copies of formal correspondence, correspondence summaries, briefings, reports, and a wide variety of other analytical documents, to include financial spreadsheets, talking points, speeches, and travel itineraries

Track and distribute Senior Leader's action items to the appropriate program manager and/or directorate

Establish and maintain office files and databases, to include an electronic data files architecture consistent with DoD standards for Records Management

Assist with official visitor arrangements, to include preparing conference rooms and setting up video teleconferences (VTC)

Coordinate and schedule annual training for Senior Leader

Adhere to organizational-wide administrative standard operating procedures, such as attending weekly calendar synchronization meetings, updating contact and alert rosters, contributing to the Senior Leader travel tracker, and, where applicable, updating the organizational-wide master calendar

Provide editing support for reports, briefings and memorandums, review documents for official signature, coordination, or concurrence, for accuracy and completeness, conformance with style, format, or procedural requirements and guidelines

Coordinate meetings, video teleconferencing (VTC) support and other administrative functions

Ability to work on multiple projects which includes prioritizing, tracking, attention to detail, follow-up, and follow-through to project completion

Demonstrated ability to work with confidential and sensitive information

Active DOD SECRET clearance

Active TOP SECRET / SCI clearance

Ability to work well with a diverse professional staff, take on special projects, take initiative, and work independently

Knowledge of Joint Travel Regulations (JTR) and proficient in using Defense Travel System (DTS), to include creating local, domestic, and overseas travel orders and creating travel vouchers upon travel completion

Experience with contractor-client relationship

Exceptional coordination and management abilities

Medical, Dental, and Vision Plans (PPO & HSA options available)

Flexible Spending Accounts (Health Care & Dependent Care FSA)

Health Savings Account (HSA)

Short Term Disability

Long Term Disability

Basic & Voluntary Life Insurance

11 Holidays

Professional Development Reimbursement

All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Amyx is a VEVRAA federal contractor and we request priority referral of veterans.

Most positions require ability to work on desktop or laptop computer for extended periods of time reading, reviewing/analyzing information, and providing recommendations, summaries and/or reports in written format. Must be able to effectively communicate with others verbally and in writing.