Head of Maintenance and Facility Management (m/w/d)

Position: Facilities Manager

Location: Springboro, OH

Job Id: 158

# of Openings: 0

Overview The Facilities Manager oversees the day-to-day operations and maintenance of the school facility, ensuring a safe, clean, and efficient environment for students, staff, and visitors. This role manages custodial services, coordinates preventative and routine maintenance for building systems, ensures compliance with safety and environmental standards, and supports events and facility projects. The Facilities Manager also supervises contractors and staff, implements operational improvements, and contributes to cost-effective, high-quality facility management.

Responsibilities Develop and maintain daily, weekly, and monthly cleaning schedules, including tasks such as dusting, vacuuming, mopping, restroom cleaning and stocking, sanitization, and trash disposal

Supervise and provide guidance to the Custodian, ensuring cleaning tasks are completed efficiently and to standard

Monitor and maintain adequate levels of janitorial supplies, coordinating procurement with the Operations Director as needed

Organize and maintain maintenance rooms and equipment, ensuring supplies are readily accessible and well organized and equipment is serviced regularly

Respond to daily facility maintenance requests in a timely and efficient manner, ensuring the facility remains in excellent condition

Respond to urgent facility issues such as water leaks, power disruptions, or safety concerns to minimize disruption to school operations

Inspect facility systems regularly to identify maintenance needs before they become operational issues

Monitor the performance of HVAC, plumbing, electrical, and lighting systems and coordinate repairs or service when needed

Adjust building systems such as lighting, thermostats, and ventilation to support efficient and comfortable facility operations

Maintain and monitor the water treatment system, ensuring water quality remains within environmentally safe standards

Work closely with the Operations Director to coordinate monthly and seasonal maintenance projects, facilitating effective facility management

Coordinate with the Operations Director to maintain fire and health safety standards and equipment, including fire extinguishers, alarm panels, Ansul system, emergency lighting, bathrooms, and science labs, coordinating inspections and servicing as required

Ensure the Safety Data Sheet (SDS) documentation is current and maintained and that the QR code is visibly displayed in applicable locations in compliance with safety regulations

Conduct monthly inspections of the playground, identifying and addressing safety concerns promptly

Coordinate seasonal grounds maintenance such as leaf removal, landscaping, and exterior cleaning

Assist or oversee snow removal and deicing activities, including coordination with vendors when necessary, to maintain safe access to the facility during winter weather

Assist with room setup and teardown for school events, meetings, and special programs as needed

Support facility needs during major school events, ensuring spaces are prepared, safe, and restored afterward

Prepare rental spaces for afternoon, evening, and weekend events, ensuring they are clean and properly equipped

Communicate with the Principal’s Assistant to confirm the recess location and lower lunch tables when recess will take place outdoors

Execute daily end of school day procedures, contributing to the orderly closure of the facility

Meet with contractors, secure bids, and obtain quotes for facility needs, overseeing contractor relationships and projects as necessary

Assist with classroom relocation efforts, including moving furniture, desks, mounting whiteboards, and performing related tasks

Coordinate with the Operations Director to develop and execute a preventative maintenance schedule for building systems, equipment, and facility infrastructure

Implement best practice processes to improve efficiency in janitorial and maintenance operations

Develop and implement cost reduction initiatives in facility management while maintaining high standards of quality

NOTE: This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee.

Required Qualifications “Born again” Christian with an active, growing relationship with Jesus Christ as Savior and Lord

Faithfully attends and supports a local church whose beliefs are in agreement with the CHESS Statement of Beliefs

Agree with, support, and abide by the CHESS Christian School Statement of Beliefs, Lifestyle Statement, and Educational Philosophy

Able to pass a background check

Ability to safely lift, move, or maneuver equipment or furniture weighing up to 50 pounds and perform physical tasks associated with facility maintenance, following proper safety procedures to prevent injury

Minimum of 1–3 years of experience in facilities management, building maintenance, or a related field

Knowledge of building systems, including HVAC, plumbing, electrical, lighting, and water treatment

Familiarity with safety regulations, fire and health compliance, and environmental standards

Ability to develop, implement, and monitor preventative maintenance schedules

Strong organizational, communication, and problem-solving skills

Ability to respond promptly to facility emergencies and coordinate necessary repairs or service

Competence in managing budgets, cost reduction initiatives, and vendor relationships

Proficiency with basic computer applications and facility management software

Preferred Qualifications Associates or Bachelors degree in Facilities Management, Business, or related field

3–5 years of experience in facilities management, building maintenance, or a related field

Experience managing large-scale projects or coordinating multiple contractors simultaneously

Knowledge of energy efficiency practices and sustainability initiatives in facility management

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