ADMINISTRATIVE ASSISTANCE-REMOTE POSITION

This position provides administrative support for the department and assigned faculty, non-faculty providers and/or specialty service(s). The incumbent interacts daily with patients, interdepartmental staff including campus and UCDHS personnel, multi-disciplinary physicians, Primary Care Network, students, postgraduate residents and fellows, national and international professional organizations, and community, in the role of liaison to faculty. Skills required include an executive level of independent accountability for a wide range of administrative and analytical duties such as coordination, problem solving, judgment, record-keeping, and written and verbal communication, which are critical to the success of the department, faculty and services. The position also includes specialty service accountability for billing and collection for outside consultation and medical-legal activity.

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position High School graduation, GED equivalent and/or equivalent experience/training and/or demonstrated skills to successfully perform the assigned duties and responsibilities.

Experience managing complex calendars, coordinating meetings, and supporting executive-level scheduling needs.

Experience in working academic office setting.

Ability to read to comprehend/interpret written material i.e. correspondence, instructions, policies, and procedures.

Ability to independently administer/coordinate complex academic/patient care activities.

Ability to analyze individual assigned faculty members’ activities in relationship to the overall goals.

Ability to analyze schedule impact on global operations.

Ability to communicate in a proactive, positive, effective, courteous, cooperative and diplomatic manner, using excellent interpersonal skills, either verbally or in writing, to professional members of the department, academic, medical, or general communities.

Ability to effectively use computerized communication/information systems i.e. Phone, Teams, E-mail.

Ability to be flexible and adapt to change.

Ability to analyze materials and determine relevance (sort). Ability proofread and edit material for accuracy using excellent grammatical skills.

Ability to answer/triage telephone calls in a courteous and efficient manner.

Knowledge or ability to learn basic of medical terminology.

Knowledge of University Policies and Procedures and ability to implement into office practices, as appropriate to meet goals.

Knowledge or ability to learn AggieExpense, PrePurchasing, and Aggie Enterprise, ensuring a high degree of accuracy with data entry.

Working knowledge of Microsoft Excel (linking files, basic formulas, filtering, formatting), Word (formatting, template utilization) and PowerPoint (effective creation/communication, transition, template utilization).

Preferred Qualifications Bachelor's Degree in related area.

At least one (1) year of experience providing administrative, records-management, document-control, regulatory, or operational support in an environment requiring accurate recordkeeping, management of multiple deadlines, and handling of confidential or sensitive information.

Knowledge of University Policies and Procedures and ability to implement into office practices, as appropriate to meet goals.

Key Responsibilities 40% - Administrative Support

40% - Academic Support

5% - Medical Staff and Credentialing Support

Department Overview This position is with the UC Davis Health School of Medicine Department of Orthopaedic Surgery, an academic/clinical department, encompassing several sub-specialties, working to achieve excellence in patient care, teaching, research and public service. In-demand, World-Class Education; and World Class Quality, Value-Driven Clinical Care.

Hourly

Shift (Work Schedule): Mon-Fri (7:30AM - 4PM)

Union Representation: CX-Clerical/Admin

This position is hybrid (mix of on-site and remote work)

Benefits Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. High quality and low-cost medical plans to choose from to fit your family's needs

UC pays for dental and vision coverage for you and your family

Retirement plans for eligible employees including Pension and other Retirement Saving Plans

Supplemental insurance offered including additional life, short/long term disability, pet insurance, legal coverage, accident, critical illness and hospital indemnity

Pregnancy and Parental Leave, Family & Medical Leave, Adoption Assistance and Pay for Family Care and Bonding for eligible employees

On-site Employee Assistance Program including access to free mental health services

Generous amount of paid Holidays annually as outlined in the UC Policies or Collective Bargaining Agreements

Paid Time Off/Vacation/Sick Time as outlined in the UC Policies or Collective Bargaining Agreements

Continuing Education (CE) allowance and Staff Education Reimbursement Program for eligible employees

Access to free professional development courses and learning opportunities for personal and professional growth

Customer/Patient Contact - Frequent 3 to 6 Hours

Work Environment UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.

Must be flexible to cover other department areas as needed.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; A Culture of Opportunity and Belonging At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: