REMOTE Administrative Professional

Fire Service Testing Coordinator
The recruitment is exempt from the hiring freeze (Administrative Order 358)
This recruitment is open to Alaska Residents only. This position is responsible for overseeing statewide fire service testing and coordinating certification programs. Key responsibilities include developing and maintaining databases, managing fire training coordination, and conducting financial and programmatic monitoring and analysis. Additional duties encompass procurement and purchasing, expenditure tracking and reconciliation, and oversight of the Certifying Officer program. The role also involves developing and maintaining office administrative procedures, managing correspondence and record-keeping, coordinating and transcribing meetings, and handling special administrative projects as needed.
Our mission is to establish and uphold professional standards for fire personnel while setting curriculum requirements for the certification of training programs. Firefighter Safety Ensuring the well-being of those who protect our communities.
Public Service Committing to excellence in service to our communities.
Continuous Education & Training Promoting lifelong learning and skill development.
Community Support Strengthening relationships with the communities we serve.
The benefits of joining our team offer a unique opportunity to shape the professional development of nearly every firefighter in Alaska, directly contributing to the safety and effectiveness of fire service personnel statewide. This role provides avenues for career growth, ongoing training, and professional development, ensuring you stay at the forefront of fire service standards. Flexible work schedules and potential telework options support a healthy work-life balance. Additionally, travel opportunities may be available to support Alaska Fire Standards Council operations, allowing for hands-on engagement with fire departments across the state. Your work will have a lasting impact on the fire service community, enhancing training, certification, and overall public safety.
The working conditions you can expect are in an office environment for the entire Division of Fire and Life Safety at 3000 C Street, Suite 200, Anchorage, AK 99503. We are a tenant in a larger, five tenant building with a gated parking garage.
Clerical Proficiency: Skilled in administrative tasks such as data entry, record maintenance, document preparation, shorthand, and form completion, ensuring accuracy and efficiency.
Data Management: Possesses a strong awareness of data management principles, including data modeling, backup and recovery, warehousing, mining, archiving, disposal, and standardization. Awareness in computer hardware, software development, and system integration for effective data handling and analysis.
Six months of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year) OR One year of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Special Note: Examples of entry-level technical experience include:

Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
and recommending additional promotional materials or methods to secure optimum enrollment.
Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
Examples of advanced clerical experience include:

Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria, rules, regulations, and policies; providing information to organizational unit staff on administrative processes and procedures; and completing necessary administrative paperwork according to regulations.
Examples of such tasks include time sheets, appointment paperwork, or required drug testing notifications for employees in positions requiring possession of a valid Commercial Driver's License (CDL).
Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.
The Bureau has access to department fleet vehicles that may not be available for staff use when needed. Mileage reimbursement is available when a personal vehicle is used for work-related matters. Current automotive insurance must be in place prior to use of a personal vehicle while conducting business on behalf of the state.
There will be air travel to conduct Bureau and Council business required under AS 18.70.020 and AS 18.70.340 and for other position specific training opportunities
Provide two (2) most recent performance evaluations, if applicable.
If using education to meet minimum qualifications, you must provide copies of official academic transcripts
This position requires the incumbent to submit to a fingerprint based criminal history background check. To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Transcripts can be attached at the time of application or provided at the time of interview;