Human Resources Generalist (Remote-Flexible)

Compensation $25.00 - $30.00 per hour DOE

FLSA Status Non-Exempt

Location Vista, CA

Position Overview At Lifeline Community Services the Human Resources Coordinator provides administrative and operational support to the Human Resources department, ensuring accurate HR records, timely processing of personnel actions, and responsive employee service. This role supports compliance with California employment laws and serves as a key point of contact for employees regarding onboarding, benefits enrollment, and HR documentation. The HR Coordinator plays a critical role in maintaining organized, compliant, and employee-centered HR operations.

Essential Duties and Responsibilities The incumbent in this position will perform the following duties and responsibilities along with other duties that may be assigned:

HR Administration & Records Management Maintain accurate and confidential employee personnel files in accordance with California recordkeeping requirements

Process new hire, change, and separation documentation

Manage I-9 completion, reverification, and audits in compliance with federal requirements

Track employee acknowledgments, required notices, and policy sign-offs

Prepare employment verifications and respond to routine HR inquiries

Onboarding & Offboarding Support Coordinate onboarding logistics, including offer packets, new hire paperwork, system access, and orientations

Ensure timely completion of required forms and trainings

Support offboarding processes, including exit paperwork, equipment tracking, and benefits notifications

Assist with exit interview coordination and data collection

Payroll & Timekeeping Support Enter and audit employee data in the HRIS and payroll systems

Support payroll processing by tracking changes, resolving discrepancies, and coordinating with payroll providers

Administer timekeeping systems and support employees and supervisors with time entry questions

Assist with final pay coordination and documentation in compliance with California law

Benefits Administration Support Support benefits enrollment, changes, and open enrollment processes

Serve as a point of contact for employees with routine benefits questions

Coordinate benefits documentation and vendor communications as needed

Maintain benefits records and eligibility tracking

Compliance & Reporting Track required trainings, licenses, certifications, and compliance deadlines

Assist with posting and distribution of required federal, state, and local employment notices

Support HR audits and reporting requests

Maintain organized documentation to support compliance and risk management

General HR Support Provide administrative support to the Director of Human Resources and HR Generalist

Assist with recruiting logistics, including interview scheduling and background checks

Prepare reports, spreadsheets, and HR metrics as requested

Participate in HR projects and continuous improvement initiatives

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

High school diploma or equivalent required; associate or bachelor’s degree preferred

Minimum 2-4 years of HR, administrative, or office support experience

Strong attention to detail and organizational skills

Ability to handle confidential information with discretion and professionalism

Proficiency with Microsoft Office and HRIS systems

Strong written and verbal communication skills

Preferred Familiarity with California employment practices and wage-and-hour requirements

Experience with HRIS and payroll systems like Dayforce, Paycom, or ADP

Bilingual (English/Spanish) a plus

Experience supporting multi-site or program-based organizations

Core Competencies Accuracy and attention to detail

Customer Service Orientation

Time management and prioritization

Collaboration and teamwork

Commitment to equity, inclusion, and nonprofit values

Discretion and Professionalism: Ability to handle sensitive and confidential information with the highest level of integrity and professionalism.

Technical Proficiency: Advanced proficiency in Microsoft Office Suite, virtual meeting platforms, HRIS, and payroll software.

Medical, Dental, Vision, Chiropractic, Acupuncture, and life insurance 403b retirement plan

PTO: 0-2 years: (15) paid days off, SICK: (6) paid days off, (12) paid holidays

Employee Assistance Program

Flexible spending account

This role operates in a professional office environment, with some flexibility for remote work as needed. Occasional travel may be required to attend off-site meetings or events.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; sit; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to walk; climb or balance; stoop, kneel or crouch.

Equal Opportunity Employment Lifeline Community Services is committed to non-discriminatory hiring practices that are focused on equity and inclusion and that balance experience and education as qualifications. Lifeline Community Services provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, genetics, national origin, protected veteran status, disability status, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

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